Academic Staff - Assistant Director of Facilities Management ( Public May Apply)
Code: 14124 Posted: 03/12/2018
The University of Wisconsin-Parkside invites applications for the position of Assistant Director of Facilities Management.
The Assistant Director reports to the Director of Facilities Management, and is primarily responsible for daily management and oversight of the Custodial, Maintenance and Grounds departments, and project management for Facilities Management. This position will work with the Director of Facilities Management to provide leadership for the Facilities Management unit. The Assistant Director will also coordinate all aspects of university space management, and provide support to the Campus Master planning and biennial Capital Budget processes.
Education, Experience, Training And/or Certifications
- A Bachelor’s degree in Architectural/Engineering/Management or directly related field
- Computer Skills: Microsoft Office Suite (Word, Excel, Project, etc.) & CMMS
- A valid driver’s license
- 7-10 years work experience in construction management or closely related field
- Experience managing a large maintenance operation including: supervising Custodial, Grounds, Mechanical/HVAC/Facility Repair and Fleet operations.
- Experience with exterior improvements and maintenance.
- Computer-Aided Design (CAD)
- TMA Systems Experience
- Experience with UW System software for finance, human resources, vendors, and project management
- APPA Facilities Professional Certification (EFP or CEFP)
- Project Manager Certification (CAPM or PMP)
Essential Duties and Responsibilities
Supervision of Maintenance, Custodial and Grounds Operations:
- Direct work flow for a Buildings and Grounds Superintendent, Grounds Supervisor, and Custodial Services Program Supervisor.
- Interact and organize staff to cooperatively schedule staff and/or outside contractors to accomplish work/repair projects to meet deadlines.
- Prepare formal performance evaluations of maintenance, custodial and grounds supervisory staff. Recommend promotions, assignments, and discipline.
- Conduct personnel interviews and recommend employment.
- Assist Supervisors and staff to determine primary and alternative sources of technical maintenance supplies.
- Assist in preparation of, and monitor the Facilities Management budget.
- Evaluate and analyze department needs within specific operational units to determine and recommend equipment replacement purchases. Oversee capital purchasing of FM equipment.
- Prepare, review and monitor reports and records related to building and grounds maintenance for the Director of Facilities Management, Campus and System Administration, Department of Administration, etc. (Reports involve monthly, quarterly, and yearly reporting of costs, inspections, etc.)
- Manage safety program, in conjunction with the campus Risk Management Officer & Human Resources, in Facilities Management by establishing policies, conducting safety training, certifying equipment safety, and maintaining safety records.
- Coordinate Facilities Management inter-departmental campus-wide and special events, set-ups, etc.
- Direct and manage emergency services and the preventive maintenance scheduling and coordination of all building equipment -heating, ventilating, steam, and air conditioning systems, vehicle fleet and grounds equipment etc
- Prepare and administer contractual specifications for specific building repairs, utility repairs and extensions, sidewalks and parking lot repairs, grounds maintenance, etc.
- Prepare and administer project scope and estimate documents
- Assume delegated authority to bid construction projects
- Work with State Agencies, local municipalities and inspectors to comply with building code interpretation regulation, inspection or report generation.
- Maintain accurate budget information relative to projects
- Maintain regular communication with stakeholders during projects
- Assist Director in development and presentation of biennial capital budget
- Assist Director in development and dissemination of long-range campus facilities planning documents and supervises members of functional offices teams in these efforts
- Maintain inventory of all physical spaces to show current utilization, room assignment and capacity
- Maintain and update building floorplans
- Analyze space needs and recommend space needs for campus departments and programs
- Maintain, update and interpret Central Data Request (CDR) from UW System
Supervise The Maintenance Center Operation:
- Determine campus-wide work priority, scheduling and coordination
- Assist in the operation/control of the computerized work order system; determine staff functions, analyze and possibly rearrange staff duties, processes, etc.; incorporate new operations, policy and procedures
- Assist in policy and procedural development pertaining to Facilities Management departments
- Assist in snow removal process as needed
- Handle emergency calls
- Perform other duties as assigned
Essential Knowledge, Skills, and Abilities:
- Ability to manage work requests by planning, prioritizing, scheduling and expediting each request
- Oversight of project budgets
- Ability to manage day-to-day facility maintenance
- Ability to effectively communicate both orally and in writing
- Knowledge of building components and systems
- Ability to read and write construction specifications
- Knowledge of building codes and regulations
- Ability to inspect facilities by climbing ladders, crawling in small spaces, and reaching very inaccessible areas
- Ability to coordinate the operation of a Computerized Maintenance Management System (CMMS) including a comprehensive preventative maintenance program, and maintenance repair records database
- Ability to comprehend reports generated from the CMMS
- Responsible for cash handling, University funds, or accounts which hold financial information
- Ergonomic Requirements:
- Ability to be mobile around buildings and construction sites
- Ability to climb heights up to 60 feet
- Crawl into low tight areas
- Position may encounter periods of construction dust, fumes, etc.
- Ability to bend
- Ability to read fine print documents
The University and Area
UW-Parkside is a regional comprehensive university that is committed to accessibility, academic excellence, student success, diversity, and community engagement. This beautiful campus is on 700 acres of woodland & prairie in the heart of the Milwaukee/Chicago corridor, between Racine and Kenosha and near Lake Michigan. The university enrolls approximately 5,000 students, many of whom are first- generation and nontraditional students. UW-Parkside benefits from the diversity of the communities it services in Kenosha, Racine, and Walworth Counties. Kenosha and Racine are small cities that offer tranquility and convenience. The myriad attractions of Milwaukee and Chicago are easily accessible, as is the solitude of the country. UW-Parkside is strongly committed to creating and maintaining a multicultural, pluralistic campus environment.
The tri-county region that comprises the University’s primary service area is home to an impressive array of businesses. There are more than 10,000 small businesses in the region, as well as a large number of globally-recognized employers. The college, through its active, engaged Advisory Board, enjoys a close relationship with many of these businesses. For further information regarding the University and community, please see our website at www.uwp.edu
Review of Applications
Applications received by 11:59 PM April 6, 2018 are ensured full consideration, open until filled
STEP 1: Please select the applicable link below:
External Applicants: https://www.careers.wisconsin.edu (Candidates NOT currently employed by the University of Wisconsin System) – follow link then continue to STEP 2
Internal Applicants: https://www.hrs.wisconsin.edu (Candidates currently employed by the University of Wisconsin System) – follow link then under “Main Menu” choose:
- “Self Service”
STEP 2: Under "Job Search" choose:
- "More Options"
- Job Opening ID: "14124"
- Select "Assistant Director of Facilities Management"
- Click "Apply"
- You must login before you can apply. Input your "User Name" and "Password" and select "Login"
- If you have not yet registered, click "Register Now" to begin the registration process
STEP 3: Submit application materials:
Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:
- Cover Letter
- Names and contact information of three professional references
You must select "SUBMIT", selecting "Save" will not forward your application materials to the search committee.
If you have questions about how to apply go to https://kb.wisc.edu/hrs/page.php?id=21544
In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.
Salary and Benefits
Commensurate with experience and education. The UW System provides a liberal benefits package, including participation in a state pension plan.
Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/fasl.pdf
Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/
Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act.
Note: Criminal Background Check - The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a “disparate impact” and is not “job-related and consistent with business necessity” in hiring decisions. All information used to screen or hire job applicants should relate to the duties of the job.
UW-Parkside is an AA/EEO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Individuals from diverse backgrounds are encouraged to apply.
It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.
In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available at https://www.uwp.edu/live/offices/universitypolice/crimestats.cfm. Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report.
Contact Name: Sherry Craig
Contact Phone: (262) 595-3621
Contact Email: firstname.lastname@example.org