Academic staff - Recruitment and Staffing Specialist  ( Public May Apply)

Code: 14125 Posted: 03/12/2018

The University of Wisconsin-Parkside invites applications for the position of Recruitment and Staffing Specialist.

Under general supervision of the Human Resources Director, this position is responsible for managing and supervising full life cycle of recruitment for the University. This position supports the HR Director with special projects and assists in the broad spectrum of HR management, including wage and salary administration, classification/reclassification, employment relations, equal employment opportunity, staff development, and other related functions.



  • Bachelor’s Degree in Human Resources and/or other related field
  • Five (5) years of progressive work experience in Human Resources or a closely related area
  • A minimum of three years of recruitment experience


  • Experience in employee relations
  • Experience in a University setting and/or public service
  • Experience supervising three or more employees in a human resources setting

Essential Duties and Responsibilities


  • Lead all phases of recruitment, and manage the entire process for designated positions.
  • Responsibilities include, but are not limited to: draft recruitment listings and advertisements as appropriate, develop assessment tools for designated positions, correspond with applicants and answer process questions, invite candidates for interviews, prepare new appointment letters and employment contracts for designated positions, make job offers to select candidates
  • Work collaboratively with Human Resources Staff responsible for recruitment
  • Provide guidance and assistance to job applicants and University departments in the navigation of the University’s web-based job application and selection process
  • Interface with University departments, external community groups, and organizations to promote and support the University’s overall recruitment efforts
  • In partnership with the Human Resources Director, provides expertise and guidance via recruitment consultations and plans to address complex staffing needs of the University
  • Review job descriptions and recommend changes as necessary to ensure AA and EEO compliance. Maintains awareness of Affirmative Action plan and work to help University meet AA goals.
  • Participates in recruitment job fairs within the community, promoting the hiring of diverse candidates, as needed
  • Ensure legal compliance with interview process
  • Ensure management staff is aware of all recruiting policies and procedures and communicate any updates as necessary
  • Ensure consistency in the process including establishment of interview panels, collection of forms and check and maintenance of documentation and references
  • Manage day-to-day relationships with recruitment agencies/third parties as appropriate
  • Assist the Human Resources Director in answering internal department recruitment questions and facilitate the hiring process to providing best practices for recruitments, candidate selection and onboarding
  • Ensure compliance with recruitment guidelines are met and ensure that recruitment documents are received and records are maintained
  • Provide accurate information to employees and job applicants regarding classified issues such as rate of pay, probationary periods, continuous service dates, reinstatements, terminations, transfers, promotions, and demotions in accordance with Wisconsin State Statutes, Wisconsin Administrative Code, University Governance, various compensation plans, and related University requirements
  • Work with the Resources Director to provide guidance regarding “best practices” for recruitments
  • Act as liaison between employees and administration and be a resource on policy, process, and procedures regarding contracts, renewals, and other payments
  • Manage all employment contracts and offer letters
  • Manage annual employment contract process

Other Duties:

  • Provide staff support to the Human Resources Director for projects
  • Provide training and develop training materials as part of the Human Resources Training Team
  • Assist the Human Resources Director in managing the employee annual performance review process and the performance review materials for HR Assistants responsible for recruitment
  • Manage the successful enrollment of international students into the student management system to ensure correct taxation
  • Maintain knowledge of federal and state laws as they pertain to U.S. citizens, resident aliens, and international employees, securing appropriate documentation from foreign employees, inspecting visas, and complying with international treaty provisions in order to successfully maintain I-9 documents and to hire student employees

Essential Knowledge, Skills, and Abilities:

  • Knowledge of current human resource management methods and techniques and how to effectively apply them
  • Experience with online recruitment and hiring in a high volume and specialized environment. Ability to develop new recruitment processes and identify improvements in order to achieve desired results.
  • Knowledge of complex human resources laws, policies and procedures, UW-Parkside Unclassified Personnel Policies & Procedures, University Personnel System (UPS) and Academic Staff Policies and Procedures
  • Experience in dealing with confidential information and sound application of judgment
  • Excellent verbal and written communication skills and ability to relate complex information in an understandable fashion to a variety of people with various levels of knowledge on the topic
  • Ability to establish and maintain positive working relationships with a variety of people at all levels in the university and to have effective conflict resolution skills with a focus on consistency and equity
  • Ability to provide clear technical guidance and instruction to non-technical personnel
  • Ability to compose and edit written material
  • Strong interpersonal skills and the ability to work effectively with a wide range of individuals in a diverse community
  • Ability to use independent judgment and to manage and impart information to a range of clients
  • Knowledge and understanding of the guiding principles for employment diversity
  • Knowledge of organization structure, staffing patterns, and job design
  • Knowledge of on-line, electronic job application systems and processes
  • Knowledge of recruitment advertising and marketing techniques and best practices
  • Ability to analyze the information and document specifics effectively. Facilitate conversations and meetings.
  • Proficient computer skills including word processing, spreadsheets, email, internet, and process/project management tools. Ability to quickly learn desktop applications and use them effectively. Willingness to share and teach the expertise to others.
  • Knowledge of procedures required for processing payroll
  • Ability to efficiently manage workload in a fast-paced, constantly changing environment
  • Ability to set and meet goals and achieve them according to agreement including coordinating with others outside of the group to get things done
  • Knowledge of organizational and time management techniques and the ability to apply them. Ability to handle a variety of tasks with numerous interruptions and under strict timelines.
  • Knowledge of employment and international exchange visa types for foreign staff, and experience in completing U.S. Citizenship and Immigration Services application forms
  • Ability to use a computer for extended periods of time

The University and Area

UW-Parkside is a regional comprehensive university that is committed to accessibility, academic excellence, student success, diversity, and community engagement. This beautiful campus is on 700 acres of woodland & prairie in the heart of the Milwaukee/Chicago corridor, between Racine and Kenosha and near Lake Michigan. The university enrolls approximately 5,000 students, many of whom are first- generation and nontraditional students. UW-Parkside benefits from the diversity of the communities it services in Kenosha, Racine, and Walworth Counties. Kenosha and Racine are small cities that offer tranquility and convenience. The myriad attractions of Milwaukee and Chicago are easily accessible, as is the solitude of the country. UW-Parkside is strongly committed to creating and maintaining a multicultural, pluralistic campus environment.

The tri-county region that comprises the University’s primary service area is home to an impressive array of businesses. There are more than 10,000 small businesses in the region, as well as a large number of globally-recognized employers. The college, through its active, engaged Advisory Board, enjoys a close relationship with many of these businesses. For further information regarding the University and community, please see our website at

Review of Applications

Applications received by 11:59 PM March 23rd , 2018, are ensured full consideration. Position is open until filled.

Application Process

STEP 1: Please select the applicable link below:

External Applicants:  (Candidates NOT currently employed by the University of Wisconsin System) – follow link then continue to STEP 2

Internal Applicants: (Candidates currently employed by the University of Wisconsin System) – follow link then under “Main Menu” choose:

  • “Self Service”
  • “Recruiting”
  • “Careers”

STEP 2: Under "Job Search" choose:

  • "More Options"
  • Job Opening ID: "14125"
  • "Search"
  • Select "Recruitment and Staffing Specialist"
  • Click "Apply"
  • You must login before you can apply. Input your "User Name" and "Password" and select "Login"

If you have not yet registered, click "Register Now" to begin the registration process

STEP 3: Submit application materials:

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter addressing your qualifications for the position
  • CV/Resume

You must select "SUBMIT", selecting "Save" will not forward your application materials to the search committee.

If you have questions about how to apply go to

Please Note:
In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.

Salary and Benefits

Commensurate with experience and education. The UW System provides a liberal benefits package, including participation in a state pension plan.

Benefit Details:

Total Compensation Estimator:

Contact Information

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Kim Burke

University of Wisconsin Parkside

Office: (262) 595-2042


Legal Notices

Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act.

Note: Criminal Background Check - The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a “disparate impact” and is not “job-related and consistent with business necessity” in hiring decisions. All information used to screen or hire job applicants should relate to the duties of the job.

UW-Parkside is an AA/EEO employer:  All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Individuals from diverse backgrounds are encouraged to apply.

It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available at Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report.

Contact Name: Kim Burke

Contact Phone: (262) 595-2042

Contact Email:

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