Academic Staff Prospect Research & Database Manager (Public May Apply) Deadline Extended

Academic Staff - Research & Prospect Database Manager (Public May Apply)

Code: 14111 Posted: 05/08/2018

The University of Wisconsin-Parkside invites applications for a Research & Prospect Database Manager in University Relations.

Support campus-wide philanthropic activities by ensuring that the Chancellor, Assistant Chancellor for University Advancement, and other campus leaders and organizations have needed strategic constituent information. Responsible for the management of Blackbaud Raiser’s Edge database functions as well as Target Analytics wealth screening program to include staff training, prospect and donor data-entry including gifts, actions and queries, exports and reports. Support fundraising efforts of the University and the Foundation through identification, tracking, reporting and researching of donors and prospective donors. Some local travel is required. Performs other duties as required.

Essential Duties and Responsibilities

 

50% B. Database Management

  1. Serve as the university and Foundation’s Raiser’s Edge database administrator.
  2. Monitor and regularly audit the database to maintain a high level of data integrity, minimizing duplications and correcting coding or data entry errors as needed.
  3. Maintain and update computer and paper (if needed) donor/prospect records, including key constituent lists (Foundation board, university advisory boards and committees, etc.) and alumni information.
  4. Locate, evaluate and update research reference materials and annual Blackbaud subscription programs.
  5. Provide specialized knowledge of database to the campus community for the creation of donor reports, mailing and email lists, event registration, and importing/exporting information.
  6. Provide and coordinate training for other Raiser’s Edge users on campus and keep them up-to-date on best practices.

30% A. Prospect Research and Analysis

  1. Identifies individuals, corporations, foundations, and organizations that have the potential to make gifts to the University of Wisconsin-Parkside and the UW-Parkside Foundation.
  2. Create in-depth biographical and financial profiles on leadership and major gift prospects, annual donors including alumni.
  3. Perform wealth screening research as requested and provides research reports including charts and graphs for presentation purposes.
  4. Review and analyze data and metrics to evaluate cultivation, solicitation and stewardship actions by leadership team members, board of directors and/or staff.
  5. Review development officers’ actions for so the actions stay current.
  6. Performs other duties as assigned.

 

20% C. Development Operations

  1. Partner with Assistant Chancellor, staff and Foundation to work with the Finance Committee be familiar with the categories of donations. Prepare financial/fundraising and donor reports as needed. Update the scholarships award reports quarterly.
  2. Partner with Assistant Chancellor, staff and Foundation to prepare for events and other campus activities.
  3. Collaborate with web design team to update and enhance Foundation, Alumni and University Advancement web pages as required.
  4.  Work with accountant and receive and monitor standard monthly, quarterly and annual financial reports.
  5. Work with Foundation auditors in collaboration to execute annual audit.

Standards of Performance

  • Overall thoroughness, organization, accuracy, and availability of appropriate
  • Adequacy, timeliness, and accuracy
  • Timeliness of meeting goals.
  • Willingness to make suggestions and soundness of those suggestions.
  • Soundness of judgment and operational decisions.
  • Ability to organize and prioritize work while being responsive to University personnel.
  • Timely and effective communication of problems and opportunities. This includes the responsibility for identifying and communicating information of importance as soon as possible.
  • Integrity in dealing with customers, students, vendors, employees, and management.
  • Punctuality, attendance, effective use of time, and willingness to work overtime when necessary.
  • Maintaining confidentiality of sensitive information.
  • Willingness to assist with special projects and other duties as assigned.

 

Essential Knowledge And Abilities

  • Comprehensive knowledge of how to locate and acquire depositories of information, as well as knowledge of procedures to access the information.
  • Comprehensive computer experience with regard to word processing, Excel, PowerPoint as well as knowledge of computerized data retrieval systems.
  • Comprehensive technology expertise in Raiser’s Edge Customer Relationship Management System, CRM (or other comparable systems); have expertise in using search engines as: Target Analytics/Prospect Point, ResearchPoint, DonorSearch and LiveAlumni as well as other standard and specialized search engines.
  • Considerable interpersonal skills in order to work intended with vice chancellors, deans, directors and oversee duties of support staff that partner with University Advancement.
  • Considerable organization and strategic planning skills
  • Working familiarity with donor networks and references
  • Ability to work as part of a team with common fundraising goals.
  • Ability to be self-motivated and self-directed; detail-oriented; a problem-solver
  • Ability to write comprehensive reports
  • Ability to compose narrative studies/reports; case statement and other documents that may be critical to requests for financial contributions.
  • Ability and willingness to complete tedious work with attention and accuracy
  • Ability to communicate diplomatically and remain focused in the face of project pressure, deadlines and competing demands.
  • Ability to work on short deadlines and multiple projects simultaneously
  • Ability to have a strong sense of professional ethics and respect for privacy and confidentiality
  • Ability to have a professional demeanor and commitment to ongoing professional development
  • Ability to sit for extended periods of time while conducting research and maintaining the database.
  • Ability to travel to where information is stored or to where individuals are located for personal interviews and information gathering.

 

Qualifications

Education, Experience, Training And/or Certifications

Required

  • Bachelor’s degree in marketing, communications, library sciences or related field
  • Evidence of prospect research experience
  • Proficient database experience using Raiser’s Edge or other Customer Relationship Management (CRM) System as the database administrator

Preferred

  • Prior experience in a non-profit, education or healthcare a plus
  • Experience in fundraising, sales or customer service environment

 

Salary and Benefits

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan.

Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/fasl.pdf

Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/

 

Review of Applications

Applications received by Monday, May 21, 2018 are ensured full consideration, position is open untill filled.

Application Process

HOW TO APPLY:

All applications are to be submitted electronically through our employment portal.

STEP 1: Please select the applicable link below:

External Applicants: https://www.careers.wisconsin.edu (NOT currently employed by the University of Wisconsin System)

Internal Applicants: https://www.hrs.wisconsin.edu (Currently employed by the University of Wisconsin System)

STEP 2: Under "Basic Job Search" choose:

"Advanced Search", Job Opening ID: "14111"

Find Jobs Posted Within: "Anytime" click "Search"

Select "Research & Prospect Database Manager " click "Apply Now"

You must login before you can apply. Input your "User Name" and "Password" and select "Login". If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  •  CV/Resume
  •  Cover letter
  •  Names and contact information for three references
  •  Official/Unofficial Undergraduate/Graduate Transcripts

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee.

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.

LEGAL NOTICES

 

A criminal background check will be required at the time of hire.

UW-Parkside is an AA/EEO employer. Individuals from diverse backgrounds are encouraged to apply.

It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available at https://www.uwp.edu/live/offices/universitypolice/crimestats.cfm. Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report

THE UNIVERSITY

The University of Wisconsin-Parkside is a comprehensive campus of the University of Wisconsin System with approximately 4800 students, 120 faculty, and 70 instructional academic staff offering 33 undergraduate majors and 3 master's degrees in 22 academic departments. The campus is located between the cities of Kenosha and Racine in southeastern Wisconsin, within the Chicago-Milwaukee corridor.

The university is situated on 700 acres of prairie and woodland approximately two miles west of Lake Michigan. Consisting of 15 buildings, the coherence and unity of the original campus design within its natural landscape has been sustained over four decades of development. Recent additions include a renovated and expanded student center, a 250 bed suite-style residence hall, and a greatly expanded and renovated center for the arts and humanities.

The university is situated on 700 acres of prairie and woodland approximately two miles west of Lake Michigan. Consisting of 15 buildings, the coherence and unity of the original campus design within its natural landscape has been sustained over four decades of development. Recent additions include a renovated and expanded student center, a 250 bed suite-style residence hall, and a greatly expanded and renovated center for the arts and humanities.

Contact Name: Karen Grabher

Contact Phone: 262/595-2277

Contact Email: grabher@uwp.edu

900 Wood Road · P.O. Box 2000 · Kenosha, WI 53141-2000 P 262-595-2345