Academic Staff, Assistant Director of Student Activities
Code: 031 Posted: 04/29/2014
Position Location:Southeastern, WI
Reporting Relationship:Director, Student Union
Under the supervision of the Director of the Student Union, the Assistant Director of Student Activities is responsible for the overall leadership and management of Student Activities.Responsibilities include overseeing the formation process, registration and maintenance of student organizations; the development and implementation of a Student Leadership Development program; the marketing and planning of campus events; and advising to student organizations. This position requires evening and weekend responsibilities.
- Master's degree
- At least two years professional experience with college union board programming, student activities, leadership programming, and/ or group advising
- Demonstrated experience working with college students in a multicultural environment
- Two years of supervisory experience with student programming staff.
All-Campus Events Planning
- Supervise the selection and training of a diverse student programming team who assist with event coordination, event hosting, marketing and event evaluation.
- Supervise program and event selection process, event coordination and post event assessment providing for a diverse campus program experience.All-campus events including, but not limited to:Fall Fest, Ice Cream Socials, Late Night Breakfast and Weeks of Welcome.
- Assess student program interests and create, develop and plan cultural, educational, social, wellness and recreations programs for the campus with intention learning outcomes.
- Supervise the contracting process, facility reservations, audio-tech requirements, event planning, and marketing plans in accordance with campus policy and purchasing procedures.
- Hold weekly student programming team meetings.
- Collaborate with Director to develop and monitor budget, annual goals and programmatic plan.
Leadership Series and Student Organization Recognition
- Develop, coordinate and promote a three-tier personal and organizational skill certificate leadership series.
- Coordinate semester leadership retreat; one to focus on organizational skills and one for personal skill development.
- Coordinate annual Student Leadership Recognition Banquet, along with annual student leader and organization awards.
- Coordinate promotion for each event/program in accordance with campus policy and purchasing procedures.
Leadership, Administration and Personnel Management
- Plan and implement budget priorities related to programs and services of department, and develop annual budget proposal for segregated fee process in collaboration with Director.
- Monitor and approve student organization finances in collaboration with the Program Associate and Director.
- Review and interpret policies and procedures as necessary.
- Collaborate with campus units to provide coordination of a diverse campus life.
- Coordinate and market the Student Involvement Transcript.
- Implement market and provide training for student organization software.
- Administer all aspects of the Student Involvement Center including procedures governing the use of the space and marketing.
- Attend the National Association for Campus Activities regional conference with programming team.
- Serve on University committees and attend department and unit meetings
- Performs other duties as assigned.
General Student Organization Advising
- Serves as an educational consultant, resource and administrative liaison to student organization leaders.
- Coordinate training for student organization advisors and Advising Teams.
- Provide program planning and leadership resources for Student Organization Advising Groups and Advising Teams.
- Coordinate annual student organization registration process and distribute University Recognized Student Organization list.
- Coordinate annual off-campus Greek sorority and fraternity advisor meeting.
Essential Knowledge, Skills and Abilities
- Supervisory skills including effective delegation, training, and development for professional and student staff.
- Considerable knowledge of the creation and maintenance of budgets which include: creating new budget documents in Excel, entering formulas, auditing of existing budgets and maintaining accurate financial records and projections.
- Ability to participate in work groups; and coordinate, develop and implement projects; facilitate discussions and mediate outcomes.
- Ability to establish and maintain effective working relationships with diverse student populations, administration, the campus community and with external constituencies.
- Ability to establish collaborative relationships and utilize good judgment in complex, sensitive and confidential situations.
- Ability to identify, analyze and resolve complex problems or issues.
- Ability to plan, organize and prioritize multiple work assignments and projects.
- Ability to maintain accurate and detailed records.
- Strong oral and written communication skills including presentations to a diverse group of student groups; editing and review of department print and electronic promotion, including website; creating clear and concise financial data and reports or other communications as needed.
- Demonstrated ability to use MS Office including Excel, PowerPoint and Outlook.
Salary: Commensurate with qualifications and experience. The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan.
Review of Applications: Applications received by May 7th, 2014 are ensured full consideration. The position is open until filled.
To Apply: Interested candidates should submit the following, preferably in electronic format:
- a cover letter outlining their qualifications for the position
- list of three or more professional references with contact information
Go to:www.careers.wisconsin.eduClick the "Apply Now" button.You must create an account and login before you can apply.If you have not yet registered, click on the "Click here to Register" link to begin the registration process.If you are already a registered user, input your "User Name" and "Password' and select "Login."
- Your application will not be considered complete until all required documents are attached and all required fields are completed.
If you have application questions call or email:
Name: Deborah Mann
Phone: (262) 595-2200
It is the policy of UW Parkside to provide reasonable accommodations to qualified applicants with disabilities.If you need assistance, or accommodation in applying because of a disability, please contact us using the information below.Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.
About the University:
The University of Wisconsin-Parkside is committed to academic excellence, student success, diversity and inclusiveness, and community engagement. UW-Parkside grants bachelor's and master's degrees in more than 30 academic programs and currently enrolls 5,200 students, many of whom are first-generation and nontraditional. UW-Parkside is the most ethnically diverse campus in the University of Wisconsin System with more than 20% students of color and 19% faculty and instructional staff of color. UW-Parkside benefits from the cultural diversity of the communities it serves in southeast Wisconsin. Located in northern Kenosha County in the Chicago-Milwaukee urban corridor, much of the university's 700-acre campus has been preserved in its natural wooded and prairie state.
The University of Wisconsin-Parkside is an equal opportunity, affirmative action employer.
Contact Name: Deborah Mann
Contact Phone: (262) 595-2200
Contact Email: Deborah.Mann@uwp.edu