Annual Fund & Stewardship Coordinator

Code: 14528 Posted: 07/16/2018

University Advancement

Annual Fund & Stewardship Coordinator

University of Wisconsin-Parkside

The University of Wisconsin-Parkside invites applications for the position of Annual Fund & Stewardship Coordinator in University Advancement.

The Annual Fund and Stewardship Coordinator is responsible for managing, implementing and coordinating an institution-wide comprehensive donor relations and stewardship system and the annual fundraising efforts. In partnership with development leadership, this position will determine best strategies for effective stewardship of donors and advise on the facilitation of recognition events. In addition, this position will focus on strategizing and implementing annual solicitations to raise donations for unrestricted funds, scholarships, and university programs/initiatives. Lastly, the position will frequently communicate with communications and marketing colleagues to highlight giving and donors in University publications and communications.

Essential Duties and Responsibilities

Annual Fund:

  • Develop and execute strategies and tactics for annual solicitation of donors and prospective donors through the Fund for UW-Parkside;
  • Lead in the creation of donor solicitation materials including appeal letters, emails, other electronic solicitation methods, and supporting informational materials
  • Collaborate with the University Advancement team to integrate annual giving program with the strategic plans of the development department’s efforts;
  • Analyze fundraising appeal outcomes and provide reports on annual fundraising strategies.
  • Work with colleagues in Communications and Marketing to strategically include messages related to giving in University publications and communications materials

Donor Stewardship:

  • Develop and assess policies and procedures across the function and university that are essential for a comprehensive donor relations program;
  • Work with university communications staff to recognize donors in communication materials, such as alumni magazine, campaign newsletters, online, etc.
  • In concert with the Prospect Research & Database Manager, enhance stewardship reporting to individual, foundation and corporate donors including oversight of the creation and annual disbursement of endowed scholarship reports;
  • Manage and update stewardship data on the Raiser’s Edge development information system.
  • Oversee the day-to-day management of the stewardship program to ensure that donors are thanked appropriately, professionally and accurately;
  • Support development team and campus partners in creating a robust and efficient scholarship awarding process.

Events and Promotions:

  • Work with the Special Events Coordinator(s) and staff in the strategic planning, creation and implementation of events and programs that are designed to engage, cultivate and steward prospects and donors;
  • Work with development leadership to identify donors and friends who should be invited to university activities.

Communication:

  • Coordinate the alumni award recognition nomination process;
  • Work with communications staff to identify and disseminate materials that foster a long-term relationship with university donors and friends.
  • Provide oversight and direction related to content on the University Advancement/Development, Alumni and Foundation web pages

Miscellaneous projects:

  • Performs other duties as needed.
  • Standards of Performance
  • Overall thoroughness, organization, accuracy, and availability of appropriate
  • Adequacy, timeliness, and accuracy
  • Timeliness of meeting goals.
  • Willingness to make suggestions and soundness of those suggestions.
  • Soundness of judgment and operational decisions.
  • Ability to organize and prioritize work while being responsive to University personnel.
  • Timely and effective communication of problems and opportunities. This includes the responsibility for identifying and communicating information of importance as soon as possible.
  • Integrity in dealing with customers, students, vendors, employees, and management.
  • Punctuality, attendance, effective use of time, and willingness to work overtime when necessary.
  • Maintaining confidentiality of sensitive information.
  • Willingness to assist with special projects and other duties as assigned.

Essential Knowledge And Abilities

  • Ability to demonstrate excellent relationship building skills with the UW-Parkside educational community, internal and external colleagues and stakeholders, along with an intuitive understanding of what will make donors, prospects and associates feel appreciated
  • Ability to think strategically, especially in relation to donor communications
  • Ability to effectively implement new ideas and establish processes which are replicable, consistent and sustainable
  • Ability to be successful in donor engagement and to implement stewardship best practices
  • Ability to maintain confidential donor information
  • Ability to write clear, concise and compelling copy and to edit copy generated by others with a keen eye for detail and layout
  • Ability to work under deadlines, take initiative, set priorities and react to changing priorities, and have a sense of urgency
  • Skills to support the development, writing and communication of communication policies and procedures
  • Ability to display professionalism, punctuality, and reliability
  • Ability to work collaboratively in a team environment as well as working independently to produce results
  • Ability to work well with a diverse environment including faculty, academic staff, university staff, administration, students, community partners, and government officials.
  • Ability to occasionally work weekends and evening hours as needed. Some travel may be required.
  • Responsible for Money, University Funds or Accounts which hold financial information? Yes
  • Ergonomic Requirements:
  • (i.e. Excessive mobility to make deliveries on campus, climbing ladders, extensive use)
  • Must be able to lift up to 50lbs.

Qualifications

Education, Experience, Training And/or Certifications

Required:

  • Bachelor’s degree
  • One year or more of experience in development, fundraising, alumni relations, communications or scholarship programs or equivalent combination of education and experience

Preferred:

  • Three or more years of experience in development, fundraising, alumni relations, communications or scholarship programs
  • Experience using digital communication tools: website editing, email communications, social media
  • Demonstrated experience in higher education
  • Project management experience

Salary and Benefits

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/fasl.pdf

Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/

Review of Applications

Applications received by Sunday, August 19th, 2018, are ensured full consideration.

Application Process

HOW TO APPLY:

All applications are to be submitted electronically through our employment portal.

STEP 1: Please select the applicable link below:

External Applicants:https://www.careers.wisconsin.edu (NOT currently employed by the University of Wisconsin System)

Internal Applicants: https://www.hrs.wisconsin.edu (Currently employed by the University of Wisconsin System)

STEP 2: Under "Basic Job Search" choose:

"Advanced Search", Job Opening ID: "14528"

Find Jobs Posted Within: "Anytime" click "Search"

Select “Annual Fund & Stewardship Coordinator.", click "Apply Now"

You must login before you can apply. Input your "User Name" and "Password" and select "Login". If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • CV/Resume
  • Cover letter
  • Names and contact information for three references
  • Official/Unofficial Undergraduate/Graduate Transcripts

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee.

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.

LEGAL NOTICES

A criminal background check will be required at the time of hire. 

UW-Parkside is an AA/EEO employer. Individuals from diverse backgrounds are encouraged to apply.

It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available at https://www.uwp.edu/live/offices/universitypolice/crimestats.cfm. Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report

THE UNIVERSITY

The University of Wisconsin-Parkside is a comprehensive campus of the University of Wisconsin System with approximately 4800 students, 120 faculty, and 70 instructional academic staff offering 33 undergraduate majors and 3 master's degrees in 22 academic departments. The campus is located between the cities of Kenosha and Racine in southeastern Wisconsin, within the Chicago-Milwaukee corridor.

The university is situated on 700 acres of prairie and woodland approximately two miles west of Lake Michigan. Consisting of 15 buildings, the coherence and unity of the original campus design within its natural landscape has been sustained over four decades of development. Recent additions include a renovated and expanded student center, a 250 bed suite-style residence hall, and a greatly expanded and renovated center for the arts and humanities.

The university is situated on 700 acres of prairie and woodland approximately two miles west of Lake Michigan. Consisting of 15 buildings, the coherence and unity of the original campus design within its natural landscape has been sustained over four decades of development. Recent additions include a renovated and expanded student center, a 250 bed suite-style residence hall, and a greatly expanded and renovated center for the arts and humanities. 

Contact Information

If you have application questions or need accommodations call or email:

Contact Name: Karen Grabher

Contact Phone: 2625952277

Contact Email: grabher@uwp.edu

900 Wood Road · P.O. Box 2000 · Kenosha, WI 53141-2000 P 262-595-2345