Academic Staff Assistant Director University Housing (Public May Apply)

Academic Staff-Assistant Director University Housing (Public May Apply)

Code: 13921 Posted: 01/11/2018

Position Summary

The Assistant Director for Residence Life reports to the Director of Housing & Residence Life and is responsible for the development and day-to-day management of the campus’ residence life program component. Serving as the number three leadership position in the department, the Assistant Director for Residence Life provides supervision and oversight to 2 professional Hall Directors, 2 Senior RAs, 16 Resident Advisors (RAs), and 2 Academic Success Coordinators (ASCs). The Assistant Director for Residence Life facilitates recruitment, hiring, training and evaluation processes for the residence life program; facilitates development of educational, social, and success oriented initiatives; serves on the primary professional staff duty rotation; provides leadership for student discipline, crisis intervention and emergency response; and provides administrative leadership for the department. Familiarity with the entire Housing operation is required. Some evening, weekend, and holiday work is required with this position.

Essential Duties and Responsibilities

30% A. Supervision, Recruitment, Training, & Evaluation

  1. Coordinate department wide employee recruitment process for paraprofessional staff. Evaluate regularly the efficiency of hiring procedures according to departmental objectives and apply improvements.
  2. Supervise residence hall staff including Hall Directors (HD), Resident Advisors (RA), and Academic Success Coordinators (ASC). Assess performance and provide constructive feedback.
  3. Coordinate daily work schedules & job responsibilities for the Academic Success Coordinators.
  4. Plan and monitor the day-to-day residence life activities for the department exercising discretion and independent judgment.
  5. Coordinate training, ongoing development, and evaluation of all Residence Life staff. Assist the Director with training of full-time staff.
  6. Compile and update resources and manage the Staff Resource Rooms.
  7. Coordinate the annual updating of the RA and HD training manuals.
  8. Coordinate participation at RA conferences and attend student staff conferences upon request.
  9. Serve as a member of the department leadership team; participate in weekly team meetings. Facilitate weekly staff meetings with the residence life staff.

25% B. Leadership & Student Development

  1. Serve as the primary contact for the Hall Director Duty Rotation.
  2. Coordinate and facilitate the development of programming in the residence halls and train residence hall staff in the philosophy of student development, idea development, available resources and program evaluation.
  3. Develop and support academic/student success initiatives.
  4. Assist Director with development and implementation of curriculum for living-learning communities and/or themed housing programs.
  5. Evaluate overall impact of the residence life program through gathering, analyzing, and interpreting survey and satisfaction data.
  6. Collaborate with the Assistant Director for Housing Business Operations to provide oversight & implementation of ELS housing – programming, resident relations, in-community move-in/move-out processes.
  7. Serve as the primary Advisor for the Residence Hall Association (RHA).
  8. Coordinate department sustainability efforts.
  9. Serve as a liaison with other university and community programming and leadership efforts.

25% C. Discipline and Crisis Intervention

  1. Serve as a Housing & Residence Life conduct hearing officer. Adjudicate mid & upper-level conduct cases; assign cases to other staff. Exercises discretion and independent judgment with respect to findings of responsibility and conduct sanctions.
  2. Coordinate the residence life student conduct system including training of staff, utilization of Maxient, and serve as a continued resource.
  3. Serve as a Title IX Deputy Coordinator.
  4. Serve on the Campus Care Team.
  5. Oversee crisis intervention, mediation, and resolution of student conflicts. Coordinate emergency response initiatives.
  6. Living arrangements must be such that the person serving in this position must be able to respond to the campus in person within 20 mins of calls.

20% D. Administrative

  1. Ensure compliance with all HR requirements – personnel focus.
  2. Work with colleagues to process departmental administrative tasks.
  3. Be familiar with and have ability to effectively utilize housing management computer programs to run reports and complete departmental business operations.
  4. In the absence of other department colleagues, facilitate business/occupancy management responsibilities ensuring continuity of the department operation.
  5. Partner with department colleagues to coordinate all move-in/move-out processes.
  6. Assist with presentations and recruitment initiatives – Orientation, Transfer Transitions, Experience Days, special events, and coordination of housing tours.
  7. Participate in the overall administration of the Housing & Residence Life program. Serving on committees, attending staff meetings, representing the office as requested and assisting with financial management.
  8. Assist with and coordinate department assessment initiatives.
  9. In conjunction with the Director, develop, update and interpret departmental policies; set strategic goals; and evaluate progress.
  10. Coordinate the LLC programming budgets.
  11. Coordinate updating of the Housing & Residence Life Handbook.
  12. Provide oversight for the RHA Care Package & Linen fundraising program.
  13. Assist with fundraising initiatives in support of the department’s Housing & Residence Life Scholarship Fund.
  14. Utilize and maintain the RA list serve.
  15. Serve as a liaison with other university administrative and leadership efforts.
  16. This position is designated as a Campus Security Authority for Clery Act compliance.

 

Standards of Performance

  • Overall thoroughness, organization, accuracy, and availability of appropriate general ledger detail, financial records, and related files. This includes maintaining adequate supporting records, audit trails, internal controls, and filing systems.
  • Adequacy, timeliness, and accuracy of financial, accounting, and other management reports.
  • Timeliness of meeting goals.
  • Willingness to make suggestions and soundness of those suggestions.
  • Soundness of judgment and operational decisions.
  • Ability to organize and prioritize work while being responsive to University personnel.
  • Timely and effective communication of problems and opportunities. This includes the responsibility for identifying and communicating information of importance as soon as possible.
  • Integrity in dealing with customers, students, vendors, employees, and management.
  • Punctuality, attendance, effective use of time, and willingness to work overtime when necessary. Some evening, weekend, and/or holiday work is required.
  • Maintaining confidentiality of sensitive information.
  • Willingness to assist with special projects and other duties as assigned.

 

Essential Knowledge And Abilities

  • Considerable knowledge of student development theory.
  • Exercise discretion and independent judgment with respect to departmental operations; interactions with students and parents; and crisis management.
  • Strong oral and written communication skills.
  • Ability to compile and analyze results of residence hall programming and assessment.
  • Demonstrated understanding of the needs of under-represented groups and initiatives that support and enhance inclusivity.
  • Supervisory skills including effective delegation, training, and development, including student staff.
  • Demonstrated ability to use MS Office including Excel, PowerPoint and Outlook.
  • Ability to participate in work groups; and coordinate, develop and implement projects.
  • Ability to identify, analyze and resolve problems.
  • Ability to plan, organize and prioritize multiple work assignments and projects.
  • Ability to maintain accurate and detailed records.
  • Ability to develop and maintain effective professional working relationship with individuals at all organizational levels both with the campus community and with external institutions, community leaders, agencies, and others.

 

Qualifications

Education, Experience, Training And/or Certifications

Required

  • Master’s degree
  • Undergraduate and/or Graduate housing & residence life experience

Preferred

  • Experience with and understanding of the Residence Life component of the Housing & Residence Life operation.
  • Experience with and understanding of the Business/Occupancy Management component of the Housing & Residence Life operation.
  • Previous housing experience at the mid-administrative level or extensive entry-level experience
  • Experience working with student development and assessment initiatives
  • Experience working with a campus judicial software (Maxient)
  • Familiarity and experience with Title IX investigations
  • Experience with residence hall supervision and/or managing people
  • Experience working with housing management software systems (UWP currently uses the Adirondack Solutions “The Housing Director” management system)

 

Review of Applications

Applications received by Friday, February 16, 2018 are ensured full consideration. The position is open until filled.

Application Process

HOW TO APPLY:

All applications are to be submitted electronically through our employment portal.

STEP 1: Please select the applicable link below:

External Applicants: https://www.careers.wisconsin.edu (NOT currently employed by the University of Wisconsin System)

Internal Applicants: https://www.hrs.wisconsin.edu (Currently employed by the University of Wisconsin System)

STEP 2: Under "Basic Job Search" choose:

"Advanced Search", Job Opening ID: "13921"

Find Jobs Posted Within: "Anytime" click "Search"

Select "Assistant Director University Housing", click "Apply Now"

You must login before you can apply. Input your "User Name" and "Password" and select "Login". If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • CV/Resume
  • Cover letter addressing your qualifications for the position
  • Names and contact information for three professional references
  • Official/Unofficial Undergraduate/Graduate Transcripts

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee.

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration..

LEGAL NOTICES

A criminal background check will be required at the time of hire.

UW-Parkside is an AA/EEO employer. Individuals from diverse backgrounds are encouraged to apply.

It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available at https://www.uwp.edu/live/offices/universitypolice/crimestats.cfm. Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report

THE UNIVERSITY

The University of Wisconsin-Parkside is a comprehensive campus of the University of Wisconsin System with approximately 4800 students, 120 faculty, and 70 instructional academic staff offering 33 undergraduate majors and 3 master's degrees in 22 academic departments. The campus is located between the cities of Kenosha and Racine in southeastern Wisconsin, within the Chicago-Milwaukee corridor.

The university is situated on 700 acres of prairie and woodland approximately two miles west of Lake Michigan. Consisting of 15 buildings, the coherence and unity of the original campus design within its natural landscape has been sustained over four decades of development. Recent additions include a renovated and expanded student center, a 250 bed suite-style residence hall, and a greatly expanded and renovated center for the arts and humanities.

Contact Name: Tamie Falk-Day

Contact Phone: 262/595-3485

Contact Email: falkday@uwp.edu

900 Wood Road · P.O. Box 2000 · Kenosha, WI 53141-2000 P 262-595-2345