Assistant Athletic Director, Facilities Manager
University of Wisconsin - Parkside
Position Location:Southeastern, WI
Reporting Relationship:Athletic Director
The University of Wisconsin-Parkside welcomes applications for an Assistant Athletic Director for a year round position. The person in this position's initial responsibility is for the daily administration and operation of the Student Activities Center and outdoor athletic and recreation facilities.The Athletic Department consists of 15 NCAA Division II varsity sports that compete in the Great Lakes Valley Conference.We also host campus club teams, intramural groups, as well as, facility rental to various organizations.This position reports to the Director of Athletics and works in collaboration with the Director of Campus Facility Management. Work may include weekends and evenings, ability to drive a car/truck, use field equipment and work in the outdoors.
- Bachelor's degree
- 1 or more years of experience of athletic facility/event management or comparable work environment
- previous supervisory experience
Facility Operations (30%)
- Responsible for the daily job duties of student workers, janitorial staff, facility contractors and other volunteers regarding sports equipment, facility repairs and maintenance, rental and game day preparation.
- Ensure that all equipment is in compliance with safety regulations, NCAA guidelines and federal, state, and county public health and safety regulations.
- Maintain and perform minor repairs to equipment in weight room and other workout equipment; report the misuse of equipment and facilities to appropriate personnel.
- Work with the Athletic Director to implement and update facility policies and procedures to include facility access, emergency action plans, standard operating procedures, and preventative maintenance (i.e. COOP).
- Implement facility security programs by developing procedures/practices, distributing keys, monitoring access points, assessing security infrastructure needs (security cameras, interlocks and alarms).
- Maintains equipment for instructional programs including appropriate care, use, storage, and inventory.
- Work with maintenance technicians and equipment vendors to maintain, repair and replace equipment at the rate of 95% functionality at all times.Perform minor repairs to workout equipment as needed.
- Coordinates facility usage and other statistical data with Facility Planner for use in planning, assessments and monthly/annual reports.
- Assist with preparation and monitoring of the annual facility and staffing budgets.
- Develop short and long-term purchasing plans.
Manage Issue Room (30%)
- Responsible for the day to day management of equipment and athletic apparel related to all varsity sports.
- Maintain records on all orders, received, stored and issued of supplies and equipment. (i.e. lease contract, inventory of fitness equipment)
- Ensure that participant accident reports, employee injury reports, incident reports are analyzed and appropriate changes are implemented.
- Develop and enforce policies and procedures that are in compliance with University rules and regulations (facility guidelines, facility space priorities, facility access, standard operating procedures, emergency action plans) that strive towards zero tolerance.
- Hire, train, and evaluate issue room staff that operates at least 12 hours a day, 7 days a week. (i.e. equipment issuance & collection, locker & lock issuance and clearance, daily laundry needs, and preparation for practice and home games).
- Develop and maintain schedules for daily/weekly/annual facility and equipment cleaning.
Oversee grounds and grounds maintenance (20%)
- Train, develop and provide work direction to grounds crew, including student workers, to maintain grounds as well as other facility maintenance projects.
- Schedule, assign and review work of staff.
- Perform and maintain outdoor grounds maintenance of athletic and recreation facilities (soccer, softball, baseball, cross country course).
Game Day Preparation (10%)
- Organize and perform game day operations including locker room, official area and team bench preparation, serving as event manager for athletic games.
- Prepare the grounds or the facility in a way that meet all technical aspects of the sport, as well as, the NCAA and safety requirements.
- Prepare and assist in the maintenance of the outdoor athletic fields for competition.
Special Events Coordinator (10%)
- Coordinate space management for facility specific user groups and university sponsored events, including setup/takedown and provide onsite support staff during the event.
- Schedule event staff to include:janitorial, labor services, and/or public safety as needed.
- Physical labor includes lifting, moving, pushing, etc. a variety of items within the building or at outside fields.Operating mechanical equipment such as a bobcat and being on your feet for several hours of the day is also necessary.
- Ability to demonstrate strong skills in leadership, motivation of staff and good verbal/written communications
- Knowledge of natural grass ground maintenance of athletic fields and national cross country course.
- Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; and a demonstrated ability to work independently.
- Ability to establish and maintain cooperative working relationships with faculty, administrators, student organizations, private and public agencies and others in committee work.
- Ability to coordinate daily activities of student workers and contractors including scheduling multiple projects with competing priorities, measuring quality assurance, monitoring of maintenance activities, and supervision of personnel.
- Knowledge of current risk management practices and emergency preparedness plans and their implementation in recreational facilities.
- Knowledge of NCAA rules and regulations.
- Prefer knowledge of CPR, AED and First Aid
Salary: Commensurate with qualifications and experience. The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan.
Review of Applications: Applications received by May 18th, 2015 are ensured full consideration. The position is open until filled.
To Apply: Interested candidates should submit the following:
- a cover letter outlining their qualifications for the position
- list of three or more professional references with contact information
Go to:www.careers.wisconsin.edu Click the "Apply Now" button.You must create an account and login before you can apply.If you have not yet registered, click on the "Click here to Register" link to begin the registration process.If you are already a registered user, input your "User Name" and "Password' and select "Login."
- Your application will not be considered complete until all required documents are attached and all required fields are completed.
If you have application questions call or email:
It is the policy of UW Parkside to provide reasonable accommodations to qualified applicants with disabilities.If you need assistance, or accommodation in applying because of a disability, please contact the Human Resources Office at 262-595-2204.Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.
A criminal background check and degree verification are part of the application process.
The University of Wisconsin-Parkside is an equal opportunity, affirmative action employer.
About the University:
The University of Wisconsin-Parkside is a comprehensive campus of the University of Wisconsin System with approximately 4800 students, 120 faculty, and 70 instructional academic staff offering 33 undergraduate majors and 3 master's degrees in 22 academic departments. The campus is located between the cities of Kenosha and Racine in southeastern Wisconsin, within the Chicago-Milwaukee corridor.
The university is situated on 700 acres of prairie and woodland approximately two miles west of Lake Michigan. Consisting of 15 buildings, the coherence and unity of the original campus design within its natural landscape has been sustained over four decades of development. Recent additions include a renovated and expanded student center, a 250 bed suite-style residence hall, and a greatly expanded and renovated center for the arts and humanities.