UW System Employees ONLY, Director of Research Administration and Grants

Code: 032 Posted: 05/06/2014

The University of Wisconsin-Parkside welcomes internal applications for the Director of Research Administration and Grants (Official title: Director, Research Administration, No Prefix (M); title code:L88DM) position reporting to the Assistant Vice Chancellor of Institutional Effectiveness (OIE) at the University of Wisconsin-Parkside. At this time, only current UW employees will be considered.

This is a Limited 12 month annual appointment. A current member of the academic staff granted a limited appointment would not lose existing rights to an academic staff appointment by accepting this limited appointment, and a member of the faculty granted a limited appointment shall not lose existing rights to a faculty appointment by accepting the limited appointment per UW System policy 15.

The primary mission of the position is to administer new and existing grants effectively, introduce the faculty and staff to new grant opportunities with priority given to grants that are in line with the strategic and academic plans, to educate faculty and staff on "best practices" to increase the probability of receiving successful grants, to support the university's efforts to sustain and develop undergraduate research, to provide administrative expertise in support of the Institutional Review Board (IRB), and to coordinate with the UW System office and within the State and nationally as OIE's representative for Research Administration. This position is expected to increase the efficiency and effectiveness of the grant application and administration processes to increase the capacity for additional grants for the University.



  • Master's degree or higher with 4+ years related experience
  • Demonstrated experience in grants administration in higher education or related field
  • Experience in development and management of federal and non-federal (e.g., industry, foundation) grant funding and administration processes


  • Ph.D. or ABD
  • 2+ years working in higher education in grants development and/or administration
  • Strong managerial, supervisory and interpersonal skills
  • Certified Research Administrator credential 


Grants Administration

  1. Perform administrative pre-award and grant management functions (e.g., oversee grant proposals, budgets, and contracts; serve as authorized organizational representative/signatory on externally funded grants and contracts; ensure compliance with University, state, and federal laws, policies, and regulations; serve as University representative/liaison to external offices and funding agencies).
  2. Work collaboratively with the Office of Business Servicesto perform administrative post-award functions (e.g., negotiate/approve externally-funded contracts; approve budget modifications and revisions; assist with initial project start-up and implementation; advise Project Directors on proposed project changes).
  3. Develop and implement grant and research administration policies and procedures.
  4. Meet with principal investigators to review correct University procedures to be followed when accessing funds from their grant or contract and indicating any unique financial reporting requirements of the funding agency.
  5. Participate in grant-related conferences, teleconferences, and post-award training opportunities.
  6. Lead efforts to enhance and support undergraduate research including the University Research Apprenticeship Program (URAP).
  7. Monitor and administer funds from the research administration budget in alignment with the goals of OIE and the university's strategic and academic plans.Develop the yearly funding priorities in collaboration with the Assistant VC, OIE.

Identify Opportunities

  1. Work with faculty, staff, Deans, and University administrators in identifying funding opportunities.
  2. Work with University administrators, faculty, and staff in campus-wide strategic planning.
  3. Serve as liaison between faculty, staff, students, and other administrative departments on campus, public and private funding agencies, and personnel at K-12 schools, colleges, and universities in Wisconsin and nationwide.


  1. Work with new and junior faculty to develop their grant-writing skills.
  2. Provide editorial assistance and feedback to faculty and staff on grant proposals.
  3. Conduct training workshops and coordinated presentations on grant-related topics for faculty and staff.
  4. Develop and oversee a faculty and staff incentive program to foster greater interest in pursuing grants and external funding.
  5. Develop and oversee a training program for the Responsible Conduct of Research.
  6. Conduct annual campus-wide needs assessment to determine faculty and staff grant support needs, training interests, and funding priorities.
  7. Develop and maintain a faculty and staff "expertise portfolio" with summaries of current research and academic programs, funding needs, and brief bios to be disseminated to state and federal legislators, potential donors, and other key stakeholders.
  8. Compile and maintain a database of faculty and staff research and grant interests information.
  9. Provide grant-related "professional development" presentations for faculty and staff; develop and present a brief overview of the Office of Research Administration for Departments and for the new faculty/staff orientation.


  1. Coordinate the development of biennial budget DIN requests.
  2. Coordinate the development of Federal Priorities Binder information and proposals.
  3. Prepare special reports, proposals, analyses, and financial summaries about UW-Parkside as directed by campus and University of Wisconsin System administrators.

Essential Knowledge And Abilities

  • Demonstrated excellent interpersonal and communication skills, written and oral.
  • Demonstrated leadership skills and ability to develop grant related skills in others.
  • Ability to work independently, manage multiple tasks simultaneously and prioritize successfully.
  • Ability to work effectively with faculty, staff and students.
  • Ability to think strategically, to establish annual and long-term goals, and implement effective follow-up strategies.
  • Ability to analyze and interpret financial statements, budgets and reports.
  • Knowledge of federal regulations and compliance requirements related to research activities and programs.
  • Strong knowledge of Microsoft Office and experience with electronic proposal submissions.
  • Ability to perform other duties as necessary.

Campus Information: The University of Wisconsin-Parkside is a comprehensive campus of the University of Wisconsin System with approximately 4800 students, 120 faculty, and 70 instructional academic staff offering 33 undergraduate majors and 3 master's degrees in 22 academic departments. The campus is located between the cities of Kenosha and Racine in southeastern Wisconsin, within the Chicago-Milwaukee corridor.

The university is situated on 700 acres of prairie and woodland approximately two miles west of Lake Michigan. Consisting of 15 buildings, the coherence and unity of the original campus design within its natural landscape has been sustained over four decades of development. Recent additions include a renovated and expanded student center, a 250 bed suite-style residence hall, and a greatly expanded and renovated center for the arts and humanities.

Salary: Commensurate with qualifications and experience. The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan.

Review of Applications: Applications received by May 27th, 2014 are ensured full consideration. Only current UW employees are eligible for this position at this time.

To Apply: Interested candidates should submit the following, preferably in electronic format:

  • a cover letter outlining their qualifications for the position
  • resume
  • list of three or more professional references with contact information

Go to
: http://my.wisconsin.edu. Click UW Careers for job listings. Then click "Apply Now" button. You must create an account and login before you can apply. If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password' and select "Login."

If you have questions about how to apply from the Self Service Careers site, please go to https://kb.wisc.edu/hrs/page.php?id=21544.

  • Your application will not be considered complete until all required documents are attached and all required fields are completed.

If you have application questions call or email:

Amanda Welbon



It is the policy of UW Parkside to provide reasonable accommodations to qualified applicants with disabilities.If you need assistance, or accommodation in applying because of a disability, please contact us using the information below.Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

About the University:

The University of Wisconsin-Parkside is committed to academic excellence, student success, diversity and inclusiveness, and community engagement. UW-Parkside grants bachelor's and master's degrees in more than 30 academic programs and currently enrolls 5,200 students, many of whom are first-generation and nontraditional. UW-Parkside is the most ethnically diverse campus in the University of Wisconsin System with more than 20% students of color and 19% faculty and instructional staff of color. UW-Parkside benefits from the cultural diversity of the communities it serves in southeast Wisconsin. Located in northern Kenosha County in the Chicago-Milwaukee urban corridor, much of the university's 700-acre campus has been preserved in its natural wooded and prairie state.

The University of Wisconsin-Parkside is an equal opportunity, affirmative action employer.

Contact Name: Amanda Welbon

Contact Phone: (262) 595-2932

Contact Email: Amanda.Welbon@uwp.edu

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