Graduate Assistant University Advancement

Graduate Assistant University Advancement

Code: 14588 Posted: 08/03/2018

The University of Wisconsin-Parkside invites applications for the position of Graduate Assistant in the Office of University Advancement.

The University of Wisconsin-Parkside Office of University Advancement is proud to offer an Alumni Relations graduate assistant position beginning in the 2018-2019 academic year. To be eligible, students must be admitted to a degree-seeking Master’s program at the University of Wisconsin-Parkside. Appointment is contingent upon maintenance of minimum credit requirements and good standing in a graduate degree program.

The Alumni Relations graduate assistant will gain valuable experience in project management and communications in a professional, higher education environment, and will establish a knowledge of alumni relations programming. The position also provides many opportunities to network with alumni, community members, and university leaders. In turn, this position will build capacity and enhance UW-Parkside’s alumni outreach efforts.

The successful candidate will work a 10-month appointment (August 1-May 31) for the 2018-19 academic year with the opportunity for renewal of a second year. The majority of work will be completed during university business hours and will average 15-20 hours per week. Some evening and weekend responsibilities will be required. The graduate assistant will receive an annual stipend of $7,500.00. Interested candidates are encouraged to apply by August 25, 2018. This position will remain open until filled.

Essential Duties and Responsibilities

  • Manage UW-Parkside’s Distinguished Alumni Awards process, including soliciting nominations, communicating with nominees and nominators, and working with campus leaders to coordinate the selection process.
  • Coordinate alumni-focused events including the Traditions of Excellence Distinguished Alumni Awards, Alumni in Residence Series, and other events as developed.
  • Communicate with alumni and other audiences through electronic communications (email, social media, website).
  • Create articles or other submissions related to alumni for university communications use.
  • Support strategies to engage alumni in University Advancement projects, including UW-Parkside’s 50th Anniversary celebrations and fundraising efforts.
  • Assist with record management and information updates in alumni and donor database.
  • Other responsibilities as assigned.

Standards of Performance

  • Overall thoroughness, organization, and accuracy.
  • Adequacy, timeliness, and accuracy.
  • Timeliness of meeting goals.
  • Willingness to make suggestions and soundness of those suggestions.
  • Soundness of judgment and operational decisions.
  • Ability to organize and prioritize work while being responsive to University personnel.
  • Timely and effective communication of problems and opportunities. This includes the responsibility for identifying and communicating information of importance as soon as possible.
  • Integrity in dealing with customers, students, vendors, employees, and management.
  • Punctuality, attendance, effective use of time, and willingness to work overtime when necessary.
  • Maintaining confidentiality of sensitive information.
  • Willingness to assist with special projects and other duties as assigned.

Knowledge Skills and Abilities

  • Comprehensive computer experience with regard to word processing, Word, Excel, PowerPoint.
  • Considerable interpersonal skills in order to work with university leaders, community members, alumni, and staff.
  • Considerable organization and strategic planning skills.
  • Ability to communicate professionally with constituents through written, verbal, and social media.
  • Ability to be self-motivated and self-directed; detail-oriented; a problem-solver.
  • Ability to work as a team member and collaboratively.
  • Ability to plan, organize, and prioritize multiple work assignments and projects.
  • Ability to work in a fast-paced environment and cope professionally with changing priorities, including the ability to meet rapid and frequent deadlines.
  • Ability to sit for extended periods of time while updating the alumni and donor database.
  • Ability to have a strong sense of professional ethics and respect for privacy and confidentiality.


Education, Experience, Training And/or Certifications


  • Bachelor’s degree and enrollment in a degree-seeking Master’s program at the University of Wisconsin-Parkside
  • Strong written and oral communication skills
  • Ability to meet deadlines while working on multiple projects
  • Attention to detail
  • Working knowledge of Microsoft Office products and functions (Word, Excel, etc.)
  • Proficiency with social media platforms, website and email content management systems, and/or customer relationship management systems
  • Previous event or project management experience preferred


Review of Applications

Applications received by 11:59 PM August 25, 2018 are ensured full consideration. Position is open until filled.

Application Process

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Under "Basic Job Search" choose:

"Advanced Search"

Job Opening ID: "14588"

Find Jobs Posted Within: "Anytime"


Select "Graduate Assistant University Advancement”

Click "Apply Now"

You must login before you can apply. Input your "User Name" and "Password" and select "Login"

If you have not yet registered, click "Register Now" to begin the registration process

STEP 3: Submit application materials:

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Resume
  • Cover letter

You must select "SUBMIT", selecting "Save" will not forward your application materials to the search committee.

Please Note:
In instances where the Search and Screen Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.

Salary and Benefits

Commensurate with experience and education. The UW System provides a liberal benefits package for Graduate Assistants, including participation in a state pension plan.

Benefit Details:

Total Compensation Estimator:


Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. 

Note: Criminal Background Check - The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a “disparate impact” and is not “job-related and consistent with business necessity” in hiring decisions. All information used to screen or hire job applicants should relate to the duties of the job.

UW-Parkside is an AA/EEO employer:  All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Individuals from diverse backgrounds are encouraged to apply.

It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available at Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report.


The University of Wisconsin-Parkside is a comprehensive campus of the University of Wisconsin System with approximately 4800 students, 120 faculty, and 70 instructional academic staff offering 33 undergraduate majors and 3 master's degrees in 22 academic departments. The campus is located between the cities of Kenosha and Racine in southeastern Wisconsin, within the Chicago-Milwaukee corridor.

The university is situated on 700 acres of prairie and woodland approximately two miles west of Lake Michigan. Consisting of 15 buildings, the coherence and unity of the original campus design within its natural landscape has been sustained over four decades of development. Recent additions include a renovated and expanded student center, a 250 bed suite-style residence hall, and a greatly expanded and renovated center for the arts and humanities.

The university is situated on 700 acres of prairie and woodland approximately two miles west of Lake Michigan. Consisting of 15 buildings, the coherence and unity of the original campus design within its natural landscape has been sustained over four decades of development. Recent additions include a renovated and expanded student center, a 250 bed suite-style residence hall, and a greatly expanded and renovated center for the arts and humanities. 

Contact Name: Karen Grabher

Contact Phone: 262/595-2277

Contact Email:

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