Classified-Program Assistant Confidential Advanced

Code: 085 Posted: 10/28/2014

The University of Wisconsin Parkside has a Program Assistant Advanced-Confidential vacancy in the Finance and Administration and Enrollment Management departments.

This is a classified, full-time, non-represented position. Job Announcement Code 14-04902,

Job Duties: The Program Assistant Advanced Confidential provides administrative support for the Vice Chancellor for Finance and Administration (VCF&A) & Associate Vice Chancellor for Enrollment Management (AVCEM). The Vice Chancellor for Finance and Administration provides leadership to the Division of Finance and Administration, which includes Business Services and Budgeting, Human Resources, University Police, Safety – Risk Management, Campus Technology Services and Facilities Management and is the Chief Business Officer for the university’s $100 million operating budget. The Associate Vice Chancellor of Enrollment Management provides leadership to the Division of Enrollment Management which includes Admissions, Financial Aid, New Student Services and Registrar. The AVCEM serves as the creative and visionary leader charged with developing and implementing strategic enrollment initiatives that promote achievement of the UW-Parkside’s mission, priorities, and strategic goals.

The Program Assistant Advanced Confidential interacts daily with faculty, staff, students, parents, System Administration and community members to resolve problems, clarify policy or procedures, and respond to inquiries. Duties require recognizing and communicating potential problems to supervisors and exercising independent judgment in applying complex policies, rules, and regulations into decision-making actions. Oversees operational expenses, material purchases human resource activity, schedules meetings, makes periodic cash deposits, analyzes financial reports, composes correspondence and coordinates reports and special initiatives. Confidentiality is a critical aspect of the position which functions under general direction and exercises independent judgment and thinking in completing the required duties. 

A complete position description can be found here.

Job Knowledge, Skills and Abilities:

The qualified candidate will have the ability to work independently and with sound judgment and discretion under a variety of complex rules and regulations. Must be able to maintain sensitive and confidential information; work collaboratively with diverse constituents; faculty, administration, students, staff, parents, alumni, community members; be skilled in Microsoft Office (Outlook, Word, Excel, PowerPoint, Access), and Web page software. Demonstrated experience in an administrative information system tool (i.e. PeopleSoft); a customer relationships tool (i.e. EMS); and an imaging system tool (i.e. Image Now).Knowledge of budget processes and accounting principles. Have the ability to handle crisis situations in a sensitive manner. Possess excellent oral and written communication skills. Ability to negotiate and problem solve independently .Ability to exercise a strong sense for priority and time management. Work effectively in a fast-paced environment where priorities are constantly changing and interruptions are common. Utilize University and UW System data bases and systems from the University’s mainframe, e.g. WISDM, PeopleSoft, KRONOS. Exercise a high degree of independence in carrying out the work, with the ability to follow through and balance many tasks simultaneously while handling sensitive and confidential matters with discretion.

Salary: Pay Schedule/Pay Range: 81-05. Starting pay will be between $13.695 to $22.597 per hour based on qualifications. A six-month probation period will be required.

Special Notes: Information regarding campus safety and creating a bias free environment is available on our website at Printed copies of the information are available from UW-Parkside Police and Public Safety, 262-595-2455, Tallent Hall, Room 188. Employment will require a criminal background check. A pending criminal charge or conviction will not necessarily disqualify an application. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record. It is the policy of the University of Wisconsin System Administration to provide reasonable accommodations to qualified individuals with a disability who are applicants for employment or employees.

How to Apply: To be eligible you must have taken and received a passing score on the Office Support Exam in the last twelve months to apply for this job. You will be using your exam score to apply for this vacancy and you must have a current, passing score. 

In addition to taking the exam, you must apply online by following these steps: 
If you have a Wisc.Jobs account: 
1) Click "Log in to Apply" at the top of the job announcement and log into your account. 
2) Click “Apply Now” at the top of the job announcement. 
3) Review your Job Application and make any necessary updates and click "Continue." 
4) Complete the Job Preferences screen and click "Continue." 
5) Once you are on the Application Status page, click on the “Use Current Score” button. You will get a message stating that “Your current score has been successfully applied to this recruitment.” 
6) If you did not have the “Use Current Score” button, you either have not taken the Office Support exam or it has not been scored yet. Information on the next administration of the exam, including specific exam registration instructions, will be published on Wisc.Jobs. To ensure you don’t miss the announcement for this exam and other job opportunities with the State of Wisconsin, you can customize your job search so that you will receive an e-mail when new jobs are announced. 

If you do not have a Wisc.Jobs account: 
1) Click "Log In" at the top of the webpage. 
2) Click the "Create New Account" Button and follow the steps to create a new account. 
3) Click "Apply Now" at the top of screen and complete steps 3 - 6 from above. 

If you are unable to complete the materials due to a disability or have questions regarding this position, contact Deborah Pierre-Louis at (262) 595-2263. If you encounter technical issues or need assistance using the Wisc.Jobs system, please contact the Wisc.Jobs Help Desk at or 608-267-1012. 

Application/Resume must be received by November 3, 2014.

Contact Name: Deborah Pierre-Louis

Contact Phone: (262) 595-2263

Contact Email:

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