RANGER RECOVERY

The CIM workflow has been set up to route CIM forms through the required approval processes. The chart below outlines the current set of approvals needed for various acadmeic actions related to courses and programs.   

 

 
Action
Dept
Dean
Registar
CCC
CAP
Senate
Provost
Registrar
System
BOR
Changing, adding or inactivating a course
Y
Y
R
Y
_
_
_
I
_
_
Modest changes (under 30%) to major, minor or certificate
Y
Y
R
Y
-
-
i
I
_
_
Substantial changes (30-50%) to major, minor, certificate
Y
Y
R
Y
Y

-

I
I
- -
Substantial changes (30-50%) to major-aadding or deleting a concentration 
Y
Y
R
Y
Y
Y
I
I
- -
Redirection (50 % or more, CIP code change) or renaming a major
Y
Y
R
Y
Y
Y
I
I
- -
NEW MAJOR or Graduate Program- Notice of Intent
Y
Y
R
I
Y
Y
Y
I
Y
-
NEW MAJOR OR GRADUATE Program- Authorization
Y
Y
R
Y
Y
Y
Y
I
Y
Y
Suspend (inactivate) or terminate a degree program
Y
Y
R
I
Y
Y
Y
i
I
I

Y= Approval Required
R= Review
I= Information only

 

 

 

The CIM Course form is used to change an existing course, or to add a new course both at the undergraduate and at the graduate levels. 

Changing an existing course

  1. Type the subject, course title or course code into the search field and select the search button. (e.g. MATH 111)
  2. Select the course you wish to edit from the results window.  
  3. Select the EDIT course button on the lower right side of the page.

    CIM COURSE SEARCH
     
  4. Make your edits in the form. NOTE: Some of the information will prepopulate. If you are unsure how to answer a question, check to see if there is a help bubble that provides additional information.
  5. After editing the form, select one of the following:
  • Cancel and return to the previous window
  • Save changes to save any changes that have been made so that you can come back to the form later.
  • Start Workflow to save and submit for approval.

 

 

Adding a new course

  1. Click PROPOSE NEW COURSE
  2. Complete the form by filling in the required information. If you are unsure how to a question, check to see if there is a help bubble that provides additional information.
  3. Once completed, select one of the following:
  • Cancel to not save changes and return to the previous window
  • Save changes to save any changes that have been made and come back to the form later. 
  • Start Workflow to save and submit for approval

Inactivating a course

  1. Type the subject, course title or course code into the search field and select the search button. (e.g. MATH 111)
  2. Select the course you wish to delete from the results window. 
  3. Select the INACTIVATE button on the lower left side of the page.
  4. Make your edits in the form. NOTE: Some of the information will prepopulate. If you are unsure on a question, check to see if there is a help bubble that provides additional information
  5. After completing the form that appears, select one of the following:
  • Cancel
  • Start Workflow

All required fields must be filled out before the proposal can be submitted for approval. If required fields are missing, an error message detailing the missing fields will appear. Once you have clicked on Start Workflow, the course proposal will be routed to the next person in the workflow. The next user in the workflow will be sent an automated email to notify them that the proposal is ready to be reviewed.

The CIM Program form is necessary to request changes to existing degree, certificate, or minor programs at all levels. You will log into the form using your UW-Parkside credentials.     

  1. Type the program title into the search field and select the search button. (e.g. Accounting)  
  2. Select the program you wish to edit from the results window.
  3. Select EDIT PROGRAM on the lower right of the page.
  4. Once the form appears, select one of the following options:
  • Modest Changes to a major minor or certificate
  • Substantial change to major, minor, certificate (30 -50 %)
  • Substantial change to major – Adding or Removing a concentration from major
  • Redirection (50 % or more, CIP code change) or Renaming
  • Program overview, outcomes or policy changes only.

5. Make the edits on the form. Some information will prepopulate.

NOTE: The Program overview and Program requirements sections are formatted as they appear in  the catalog. 

Program Requirements

If you are unfamiliar with working with a web editor and need assistance in learning how to make    changes to this section, please contact….

Text boxes will expand to provide adequate room for information as required by CCC and/or CAP. Form submitted with insufficient information will be routed back to department for additional information.

Departments will also be expected to upload supporting documentation including departmental minutes approving the proposed change.

 

Creation of a new degree program is a multi-stage process. To save time and effort, it is recommended that the department contact Vice Provost Gary Wood before starting to get clarifications on the process.  The time it takes to get a new program approved for implementation varies, however, it is reasonable to allocate one year for the entire process to be completed. 

The steps for each stage are outlined below: 

Notice of Intent (Stage 1)

  1. A Notice of Intent (NOI) for the degree is created by the faculty in accordance with the guidelines and approved by the department. 
  2. Log into the CIM program form and select  PROPOSE NEW PROGRAM.  
    Propose New Program
     
  3. Complete the first seven questions and then answer “yes” to  “Are you submitting a Notice of Intent Form”.  select “yes”.
  4. Upload a copy of the NOI. 

5. Select one of the following options:

  • Cancel
  • Save Changes
  • Start Workflow

 6. Send an electronic version in word format of the NOI to Vice 
Provost Gary Wood.

 7. Once approved through governance, the NOI is circulated by
 the Provost’s office to all UW institutions for comments.  If  approved by the UW System Office of Academic Programs
 and Faculty Advancement (APFA), Provost office will notify the
department to proceed to stage 2.  

Authorization for new major or graduate program (Stage 2)

  1. The program faculty review the Authorization Guidance and Checklist document and prepare the following documents for departmental approval: 
  •  Authorization Guidance and Checklist
  •  Request for Authorization
  •  Cost and Revenue Projections Spreadsheet
  •  Cost and Revenue Projections Narrative

Click here for the above forms.

2. Once approved, Log into the CIM program form, and
 select  NEW PROGRAM  3. When completing the form, be sure and select "yes" when asked “ Are you submitting an authorization form for a new major” ?.

NOTE: The Program overview and Program requirements sections are formatted as they appear in the catalog. If you are unfamiliar with working with a web editor and need assistance in working with this section, please contact….

Program Requirements


Text boxes will expand to provide adequate room for information as required by CCC and/or CAP. Form submitted with insufficient information will be routed back to the department for additional information.

4. Upload the required UW System documents.

5. Once you have completed the form, select START WORKFLOW

6. Send an electronic version of the UW System documentation to Vice Provost Gary Wood.

7. After approved through governance processes, the Provost’s office transmits the documents to UW System APFA for consideration by the Board of Regents (BOR) Education Committee. 

8. Upon approval by the BOR and UW System, the Provost
 Office will schedule an implementation meeting. 

 

  1. Log into the CIM Program form using your UWP credentials.   
  2. Select Propose New Program.

Propose New Program

 3. On the form, answer “yes” to “Are you requesting a new
 certificate, associate-major or teacher certification”. This will
 open the rest of the required questions for you to complete.

NOTE: The Program overview and Program requirements sections are formatted as they appear in the catalog. 

Program Requirements

If you are unfamiliar with working with a web editor and need assistance in learning how to make   changes to this section, please contact….

Text boxes will expand to provide adequate room for information as required by CCC and/or CAP. Form submitted with insufficient information will be routed back to department for additional information.

Departments will also be expected to upload supporting documentation including departmental minutes approving the proposed change.

4. Upload a copy of supporting documentation including department approval for the new certificate, major-associate, minor, or teacher certification.

5. Select one of the following options:

  • Cancel
  • Save Changes
  • Start Workflow

 

 

  1. Log into the CIM program with your UWP credentials.
  2. Use the search box to find the program you wish to inactivate. 
  3. Select the program you wish to edit from the results window.
  4. Select the INACTIVATE button on the left to open the appropriate form. 

CIM COURSE SEARCH

5. After completing the form that appears, select one of the following:

  • Cancel
  • Start Workflow

 

 

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