Purchasing Card

The preferred method for completing delegated transactions with external suppliers is by UW-Parkside Purchasing Card. Obtaining and using a Purchasing Card saves you time and reduces University administrative costs.

ELIGIBILITY FOR A PURCHASING CARD

The Purchasing Card is a University liabilty VISA card issued and supported by US Bank. The P-Card is only authorized for University of Wisconsin Parkside business use.

Ask your supervisor if you think may need a P-Card.

FIRST STEPS

If you think you may need a purchasing card, you may Apply for a P-Card.

You are required to complete Purchasing Card training. Contact Purchasing to be added to the Canvas Course.

Review the UW System Purchasing Card Policy and Procedure Manual.

WHEN YOU RECIEVE YOUR CARD

U.S. Bank will mail the card directly to the card applicant at the address indicated on the card application. Cards are typically received 7-10 days after applications are processed.

Register for Access Online: To gain online access to your purchasing card account, visit U.S. Bank’s Access Online, click Register Online, and follow the prompts on the subsequent screens. This page provides helpful hints to register online.

You wil need online access for your monthly PCard expense submission.

Activate the Card: To activate a purchasing card, visit U.S. Bank’s Access Online, click Activate Your Card, and follow the prompts on the subsequent screens.

Sign the Card: Be sure to sign the back of your new purchasing card.

USING YOUR P-CARD

One-time purchases can be made using a PCard. Recurring purchases can be made on a PCard or a contract blanket order can be used based upon Department preference.

You may not split a transaction to keep the dollar amount of each transaction under $5,000. This is serial purchasing or fragmenting a transaction to avoid the delegation limit and is not an acceptable alternative.

Important Information About PCard Use
 

  • The only person authorized to use the PCard is the person whose name appears on the card.
     
  • We are a tax exempt organization and, therefore, should not be charged sales tax in the state of Wisconsin. If proof of our tax exempt status is required, please send the supplier our Tax Exempt Letter.
     
  • The item you want to purchase may be on Shop@UW or covered on a mandatory contract. If so, make sure to order the item from the Mandatory Supplier. Search for the Contracts on VendorNet. You can search an alphabetic listing of contracts.
     
  • Do not use Ineligible Suppliers. Logon to VendorNet to view the Contract Compliance Vendor Directory.
     
  • Do not purchase items from the Exclusion List.

SUBMITTING YOUR PCARD STATEMENTS
 

You will use U.S. Bank’s Access Online to access your PCard statements. You are required to reallocate your transactions, submit your statements, your PCard log, and receipts. These must be submitted to your supervisor for approval and then sent to Business Services.

You must submit your PCard log and backup in a timely manner. Review the Statement Calendars to ensure you submit your documentation appropriately.

2019 Purchasing Card Statement Calendar

2020 Purchasing Card Statement Calendar

Business Services

262-595-2247
buisnessservices@uwp.edu

900 Wood Rd.
Kenosha, WI 53144 
Tallent Hall 245
Parking: Lot T

Office Hours

  • SUNClosed
  • MON7:45 am to 11:45 pm
  • TUEClosed
  • WED7:45 am to 11:45 pm
  • THUClosed
  • FRI7:45 am to 11:45 pm
  • SATClosed

PCARD CONTACTS
 

Purchasing
Monica Litterer
262-595-2248

US Bank Customer Service 
800-344-5696

US Bank Fraud
800-523-9078

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