Supplier Information

University of Wisconsin Parkside values our external suppliers. While the University does not use an approved supplier list, you may register as a supplier at any time. 

Visit the ShopUW+ Supplier Resources page to get information on how suppliers can become a registered supplier with our campus and the University of Wisconsin System and user resources for Sourcing and Contracting processes. 

We may have contracts in place for certain items. Departments or units on campus follow our Procurement rules.

SUPPLIERS

If you have performed work or sold something to the University of Wisconsin Parkside, you are a supplier.

We use the Supplier Portal in ShopUW+ managed through UW system to pay suppliers.

Each Supplier must have a profile in the database including their EIN or Social Security Number, their tax classification, their business address, remit to address, official business name, current contact information including email address, and dba if applicable.

If you are looking for payment information, please contact your Campus Partner.

 

Our campus uses ShopUW+ as part of the University of Wisconsin System's integrated purchasing platform. The ShopUW+ Supplier Portal is the single point of entry for suppliers to submit and update informaiton and receive invitations to sourcing events.

If you have a supplier that needs to be added to the Shared supplier file, please reach out to your COST Representative through the COST ticket in BP Logix.

ShopUW+ users can get more information on the new Supplier Manager, Sourcing, and Contracts+ on the ShopUW+ Training Resources page. 

 

SUPPLIER INVOICES

ShopUW+ requires suppliers to be in our system PRIOR to contracting for any work. Your UW Parkside contact may request that you be added to the supplier portal. If so, you will receive an email from the Supplier team in Madison to submit documentation early in the purchasing process.

Supplier invoices should be submitted directly to the Accounts Payable office for processing. Please include the Purchase Order or Requisition number supplied to you by your University of Wisconsin Parkside contact or on the PO for timely payment processing. If you do not have a PO or Requisition number, please include your university contact.

Remittance checks or ACH payments are generated through the ShopUW+ system.

Improperly submitted invoices may be disputed back to the supplier.

PAYMENTS

If you are an existing supplier interested in ACH payments instead of a physical check, please talk to your university contact. You should then receive information on how to fill out an ACH request from our Supplier Portal.   You will need a bank letter or voided check to verify your banking information and will upload that to your sulpier profile. Please note it can take two weeks to update your banking information after we receive all of your information.

CAMPUS PARTNERS

Please note that a supplier must be in ShopUW+ prior to a purchase request.

Please review WISER for the supplier. If the supplier is not in the system or is inactive, reach out to your COST representative through the COST ticket in BP Logix.
 

ShopUW+ users can get more information on the new Supplier Manager, Sourcing, and Contracts+ on the ShopUW+ Training Resources page.

PROMPT PAYMENT REQUIREMENTS

By state statute, properly submitted supplier invoices must be paid within 30 days of receipt, providing goods and/or services have been delivered, installed (if required), and accepted as specified.

If the University does not timely pay the amount due on an order or contract, we will pay interest on the balance due from the 31st day after receipt of a properly completed invoice or receipt and acceptance of the property or service under the order or contract, whichever is later.

Additionally, if the University does not notify the sender of the invoice within 10 working days of receipt of an improperly completed invoice we will pay interest on the balance due from the 31st day after receipt of an improperly completed invoice or receipt and acceptance of the property or service under the order or contract, whichever is later.

TRACKING PAYMENT INFORMATION

Payments originating from Accounts Payable can easily be tracked on WISER and Payable status can be reviwed from the invoice in ShopUW+.

You can contact your COST Representative for more information.

Our campus uses ShopUW+ as part of the University of Wisconsin System's integrated purchasing platform. The ShopUW+ Supplier Portal is the single point of entry for suppliers to update information and receive invitations to sourcing events.

Any supplier requests should be routed through your COST Representative using the COST ticket in BP Logix.

All invoices should be sent directly from the supplier to Accounts Payable for processing. Ensure your supplier has the Purchase Order or Requisition number included on the invoice. This facilitates timely processing of invoices.

Invoices received in Business Services that are not already in ShopUW+ will be routed to your COST Representative for receiving in. Receiving In is the process whereby the department affirms that the item arrived or the service was performed. Receiving In replaces Positive Approvals.

Business Services

262-595-2207
businessservices@uwp.edu

900 Wood Rd.
Kenosha, WI 53144 
Tallent Hall 245
Parking: Lot T

Office Hours

  • SUNClosed
  • MON7:45 AM  to 11:45 AM and 12:30 PM to 4:30 PM
  • TUE7:45 AM  to 11:45 AM and 12:30 PM to 4:30 PM
  • WED7:45 AM  to 11:45 AM and 12:30 PM to 4:30 PM
  • THU7:45 AM  to 11:45 AM and 12:30 PM to 4:30 PM
  • FRI7:45 AM  to 11:45 AM and 12:30 PM to 4:30 PM
  • SATClosed

Please note that documents you would send via intercampus mail can be  scanned and emailed to businessservices@uwp.edu

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