University Wisconsin Parkside values our external suppliers. The University does not use an approved supplier list. We may have contracts in place for certain items. Departments or units on campus follow our Procurement rules.
Starting Monday May 9, 2022, there will be a new Supplier Module in ShopUW+.
If you have Supplier documentation that you received but did not upload prior to May 5, 2022, please reach out to the person who sent it to you. It is no longer valid.
If you have performed work or sold something to the University of Wisconsin Parkside, you are a supplier.
We use the Supplier Portal in ShopUW+ managed through UW system to pay suppliers.
Each Supplier must have a profile in the database including their EIN or Social Security Number, their tax classification, their business address, remit to address, official business name, current contact information including email address, and dba if applicable.
If you are looking for payment information, please contact your Campus Partner.
Our campus uses ShopUW+ as part of the University of Wisconsin System's integrated purchasing platform. The ShopUW+ Supplier Portal is the single point of entry for suppliers to submit and update informaiton and receive invitations to sourcing events.
If you have a supplier that needs to be added to the Shared supplier file, please reach out to your COST Representative through the COST ticket in BP Logix.
ShopUW+ requires the supplier to be in our system PRIOR to contracting for any work. Your UW Parkside contact may ask you to submit documentation early in the purchasing process.
Supplier invoices should be submitted directly to the Accounts Payable office for processing. You must include the Purchase Order or Requisition number supplied to you by your University of Wisconsin Parkside contact or on the PO.
Remittance checks or ACH payments are generated through the ShopUW+ system.
Improperly submitted invoices may be disputed back to the supplier.
If you are an existing supplier interested in ACH payments instead of a physical check, please talk to your university contact. You should then receive information on how to fill out an ACH request from our Supplier Portal. Please note it can take two weeks to update your banking information after we receive all of your information.
Best practice is to submit a purchase request in the system prior to any purchase. Please note that a supplier must be in ShopUW+ prior to the request.
Please review WISER for the supplier. If the supplier is not in the system, reach out to your COST representative through the COST ticket in BP Logix.
PROMPT PAYMENT REQUIREMENTS
PROMPT PAYMENT REQUIREMENTS
By state statute, properly submitted supplier invoices must be paid within 30 days of receipt, providing goods and/or services have been delivered, installed (if required), and accepted as specified.
If the University does not timely pay the amount due on an order or contract, we will pay interest on the balance due from the 31st day after receipt of a properly completed invoice or receipt and acceptance of the property or service under the order or contract, whichever is later.
Additionally, if the University does not notify the sender of the invoice within 10 working days of receipt of an improperly completed invoice we will pay interest on the balance due from the 31st day after receipt of an improperly completed invoice or receipt and acceptance of the property or service under the order or contract, whichever is later.
TRACKING PAYMENT INFORMATION
TRACKING PAYMENT INFORMATION
Payments originating from Accounts Payable can easily be tracked on WISER and Payable status can be reviwed from the invoice in ShopUW+.
You can contact your COST Representative for more information.
NEW SUPPLIER OR UPDATING EXISTING SUPPLIER
Our campus uses ShopUW+ as part of the University of Wisconsin System's integrated purchasing platform. The ShopUW+ Supplier Portal is the single point of entry for suppliers to update information and receive invitations to sourcing events.
Any supplier requests should be routed through your COST Representative using the COST ticket in BP Logix.
POSITIVE APPROVALS/RECEIVING IN
All invoices should be sent directly from the supplier to Accounts Payable for processing. Ensure your supplier has the Purchase Order or Requisition number included on the invoice. This facilitates timely processing of invoices.
Invoices received in Business Services that are not already in ShopUW+ will be routed to your COST Representative for receiving in. Receiving In is the process whereby the department affirms that the item arrived or the service was performed. Receiving In will replace Positive Approvals.
Departments requesting a payment through Accounts Payable should include a Social Security Number or an Employer Identification Number for an individual, sole proprietor, LLC, or corporate entity.
Campus Partner note: You SHOULD search for your supplier in WISER to see the most accurate information. An instructional video is in the Business Services CANVAS classroom. While it is requested that a W-9 completed by the designated supplier or individual be included with the initial transaction request, the supplier may already be in WISER.
If you have any questions about EINs, please contact your COST Representative.
900 Wood Rd.
Kenosha, WI 53144
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