Classified - Discretionary Transfer - Academic Department Associate (History, Psychology and Economics)

Code: 090 Posted: 12/01/2014

The University of Wisconsin Parkside currently has an Academic Department Associate vacancy in theHistory, Psychology and Economics Department. This is a classified, full-time, first-shift, non-represented position. Class Title Code 24060. ERS Job Announcement Code 14-05490.

Who is Eligible: This job opportunity is open ONLY to current classified employees in Wisconsin State Civil Service who meet the position qualifications and whose current classification has a counterpart pay range equal to or higher than the pay range of the classification. This job opportunity is also open to persons eligible for reinstatement into classified Wisconsin State Civil Service.Refer to WI HR Handbook Chapter 780, Counterpart Pay Ranges at

Current or former State employees with transfer/voluntary demotion/reinstatement eligibility at or above the following counterpart pay ranges are eligible to apply for this position:
  • Administrative Support – Pay Range 02-11
  • Blue Collar & Non-Building Trades – Pay Range 03-11

  • Security and Public Safety – Pay Range 05-11

  • Technical – Pay Range 06-11

  • Fiscal & Staff Services – Pay Range 07-05

  • Professional Social Services – Pay Range 12-03/65

  • Engineering – Pay Range 14-15

  • Law Enforcement – 36-11

  • General Broad Band – Pay Range 81-05

If you are unsure of your pay range, please contact Deborah Pierre-Louis in Human Resources at 262-595-2263 or Employees who are At-Risk or who have been laid off and have restoration rights may also apply (must provide a copy of your At Risk letter).

Area of Competition: Employee Referral Service/Transfer/Demotion/Reinstatement

Job Duties: Under General Supervision, this position performs administrative assistance to the History, Psychology and Economics Department, including utilizing student information systems, providing student and enrollment information, assisting with program reviews, coordinating advising activities, maintaining course and syllabi files, preparing Student Course/Instructor Evaluations, sorting and filing paperwork, screening calls and emails, sorting and distributing mail, creating correspondence/forms/memos/documents, performing receptionist duties and providing customer service, planning travel and purchasing supplies and equipment. This position functions as a liaison between faculty, staff, students and Chair/Director within the department, keeps account of staff sick leave, hires and trains student workers, provides coverage for student workers and LTEs and assigns/reviews work. This position also serves as liaison between the Departments and the Dean’s office on issues relating to faculty, instructional staff recruitment, visiting scholar appointments, course information, department needs and funding issues. A complete position description can be found here.

Job Knowledge, Skills and Abilities: Must have excellent skill in PC use, Word, Outlook and Excel. Experience or ability to learn university software programs (examples include WISDM, Adobe Acrobat, SharePoint, TAM); provide quality customer service; possess strong oral and written communication skills using the English language; excellent organization skills, ability to multitask and meet multiple deadlines; ability to interact effectively with faculty, staff, students and members of the community. Ergonomic requirements include the ability to work extensively on a computer and keyboard, frequent use of office equipment such as scanners/fax machines/copiers/phones/electric staplers and sharpeners/etc. This position requires frequent movement in and out of chairs, walking, bending for filing, light lifting and use of window and all-purpose cleaner.

Salary: Pay will be based on the rules that apply to compensation upon transfer, reinstatement or voluntary demotion transactions. Pay will not be less than the minimum of the 02-11 pay range, $15.411/hour. A six month permissive probation period may be required.

Special Notes: Information regarding campus safety and creating a bias free environment is available on our website at Printed copies of the information are available from UW-Parkside Police and Public Safety, 262-595-2455, Tallent Hall, Room 188. Employment will require a criminal background check. A pending criminal charge or conviction will not necessarily disqualify an application. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record. It is the policy of the University of Wisconsin System Administration to provide reasonable accommodations to qualified individuals with a disability who are applicants for employment or employees.

How to Apply: Interested, eligible internal candidates may apply by sending the following materials no later than 12/09/14:

Letter of interest/cover letter
Current resume
UW-Parkside application

For your privacy and protection, please do not include your social security number. This information may be required at a later date but is not necessary to process your application for initial consideration.

Attention materials to Deborah Pierre-Louis by e-mail to, or fax to (262) 595-2693 or mail to UW-Parkside Human Resources, 900 Wood Road, Kenosha, WI 53144.

Contact Name: Deborah Pierre-Louis

Contact Phone: (262) 595-2263

Contact Email:

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