Classified - Discretionary Transfer - Program Assistant Confidential, Human Resources Department
Code: 097 Posted: 12/19/2014
Discretionary Transfer Opportunity
Program Assistant - Confidential
The University of Wisconsin Parkside currently has a Program Assistant Confidential vacancy in the Human Resources Department.
This is a classified, full-time, non-represented position. Job Announcement Code 14-xxxx.
Job Duties: Reporting to the Director of Human Resources, this position works under general supervision and is responsible for confidential administrative support work of moderate difficulty, providing program support assistance to the Human Resource Director and Human Resource Manager(s), delivering customer service and performing receptionist duties at the Office of Human Resources Front Desk and responding to requests for information. This position will have extensive interactions with students, academic staff, faculty, supervisors, department and program managers, executive leadership, UW System personnel and the public.
This position is located in the UW Parkside Office of Human Resources and by its nature and location, the incumbent is privy to confidential records and conversations that directly affect the employer-employee relationship referred to in s.111.81(15) Wis. Stats. and include management activities and decisions that directly affect classified and unclassified staff. The position/functions it supports are directly related to management policies, decisions and alternate courses of action, and strategies that affect employees in the Division.
The incumbent must use discretion and good judgment to manage information flow regarding sensitive and confidential matters relative to the employer-employee relationship and the grievance process, collective bargaining, strategy information, alternative courses of action and management policies, labor relations, possible legal actions, and other potential job actions and options, etc. The incumbent must have excellent organizational skills, verbal and written communication skills, strong customer service skills, personal computer skills and multi-tasking skills. Must be able to perform duties in an ever-changing environment and be flexible to frequently changing priorities.
50% Performance of Administrative Support
20% Provision of Assistance to the HR Director and HR Manager
25% Receptionist Duties at the HR Office Front Desk
Job Knowledge, Skills and Abilities: Successful candidates will need: General knowledge of office procedures, practices and equipment (copier, fax machine, scanner, laptop, stamps, phones, etc); Excellent interpersonal skills, including professional oral and written communications; Ability to meet and deal effectively with people and maintain a professional, effective working relationship with staff and the public; Excellent organizational skills and techniques and the ability to multi task; Working knowledge of the various functions and features in the use of PC desktop applications and various software packages; Extensive knowledge of various uses of microcomputer applications such as spreadsheets, databases and word processors, including Windows and Microsoft Office Suite; Effective problem solving skills and the ability to prioritize and manage a variety of activities and projects simultaneously; Knowledge and use of exceptional customer service skills; Knowledge of web page build and maintenance preferable; Knowledge of social media and online marketing preferable; Knowledge and use of PeopleSoft and ImageNow preferable.
Salary: Pay Schedule/Pay Range: 81-05. Pay will be based on the rules that apply to compensation upon transfer, reinstatement or voluntary demotion transactions; pay will not be less than the minimum of the pay range, $13.695/hr. A six-month permissive probation period may be required.
Special Notes: Information regarding campus safety and creating a bias free environment is available on our website at http://www.uwp.edu/live/offices/universitypolice/crimestats.cfm. Printed copies of the information are available from UW-Parkside Police and Public Safety, 262-595-2455, Tallent Hall, Room 188. Employment will require a criminal background check.
Administrative Support – Pay Range 02-08
Blue Collar & Non-Building Trades – Pay Range 03-08
Security and Public Safety – Pay Range 05-08
Technical – Pay Range 06-08
Fiscal & Staff Services – Pay Range 07-05
Professional Social Services – Pay Range 12-01/65
Engineering – Pay Range 14-15
Law Enforcement – 36-09
General Broad Band – Pay Range 81-05
If you are unsure of your pay range, please contact Deborah Pierre-Louis in Human Resources at 262-595-2263 or firstname.lastname@example.org. Employees who are At-Risk or who have been laid off and have restoration rights may also apply (must provide a copy of your At Risk letter).
Area of Competition: Employee Referral Service/Transfer/Demotion/Reinstatement/Open
How to Apply: Interested, eligible internal candidates may apply by sending the following materials no later than 1/2/15:
Letter of interest/cover letter
For your privacy and protection, please do not include your social security number. This information may be required at a later date but is not necessary to process your application for initial consideration.
Attention materials to Deborah Pierre-Louis by e-mail to email@example.com, or fax to (262) 595-2693 or mail to UW-Parkside Human Resources, 900 Wood Road, Kenosha, WI 53141.
Contact Name: Deborah Pierre-Louis
Contact Phone: (262) 595-2693
Contact Email: firstname.lastname@example.org