LTE Administrative Assistant

Code: Administrative Assistant Posted: 07/25/2014

Human Resource Department   


The University of Wisconsin Parkside has a LTE Administrative Assistant position in the Human Resource Department. This position is a temporary position. Job duties and job knowledge, skills, and abilities can be found in the position description below. 

Salary: Pay will be up to $14.00 per hour based on work experience. 

How to Apply: Interested candidates may apply by sending a letter of interest, a current resume and a UW-Parkside application to: johnsone@uwp.edu, or mail UW-Parkside Human Resources, 900 Wood Road, Kenosha, WI 53141 or by fax 262-595-2693. PLEASE DO NOT E-MAIL YOUR UW-PARKSIDE APPLICATION BECAUSE IT CONTAINS YOUR SOCIAL SECURITY NUMBER.  

Application must be complete and received by August 4, 2014 @ by end of business.

If you have any questions about the application process, please contact Deborah Pierre-Louis at 262-595-2220, or email pierrelo@uwp.edu. 

POSITION DESCRIPTION

Pay Type: Hourly 

Shift & Hour: M-F 8:30-1:00 

POSITION SUMMARY 

The Administrative Assistant provides administrative support to the Human Resources Department. The Administrative Assistant will assist staff/students in problems that arise in a professional manner. Duties will include assisting with data entry, mail merging documents, filing, and other office support tasks. This position functions under general direction and exercises independent judgment and thinking in completing the required duties.

50% ADMINISTRATIVE SUPPORT        

  • Schedule appointments, meetings, committees,  and events. Prepare materials and agendas for numerous meetings and arrange for facility and program needs.  
  • Ensure confidentiality of all information and records.
  • Open mail and prepare correspondence in response to inquiries.
  • Follow-up on time-certain and /or feedback requests.
  • Maintain secure and accurate filing systems, budget files, and various databases
  • Prepare requisitions, travel expense reports, work orders, budget transfers, and other paperwork necessary to conduct business on and off the campus.
  • Perform other duties as assigned

50%  HANDLE HUMAN RESOURCE FUNCTIONS
  • Advise office personnel of concerns that require attention.
  • Assist with unclassified personnel recruitment, affirmative action, hiring and employment procedures.
  • Assist in preparation of payroll documents and monitor processes.
  • Prepare letters of offer, contract renewal letters, salary letters, etc.
  • Prepare and process leave accounting reports and communicate to employees' time that is missing.

List of Marginal Job Functions

  • Assist Program Assistant with Human Resource projects
  • Attend staff meetings.

Responsible for Money, University funds, or accounts which hold financial information?
No


Ergonomic Requirements
: (i.e.: excessive mobility to make deliveries on campus, climbing ladders, extensive computer use)                 

Majority of time spent sitting at desk/computer. Occasional bending/reaching/lifting for files supplies, etc. Occasional errand running, on and off campus. 

Qualifications:                 

Required:   PC experience with strong word processing skills and some spreadsheet experience; excellent verbal and written communication skills; excellent people skills, i.e. ability to handle crisis situations in a sensitive manner; and sensitivity to, or experience in, working with a diverse, multicultural population.   

Additional Information:                 

Requires confidentiality. Due to the location of this position, many visitors assume that the person in this position is an assistant to, or has knowledge related to, other people in the area. It is good customer service, for this person to be aware of schedules, pending issues/projects and functions of several other non-related offices/people nearby.   

Knowledge, Skills, and Abilities Required: 

  • Ability to work independently under a variety of complex rules and regulations.
  • Ability to exercise sound judgment and discretion under a variety of complex rules and regulations.
  • Ability to maintain sensitive and confidential information.
  • Ability to work collaboratively with diverse constituents; faculty, administration, students, and staff.
  • Skilled in Microsoft Office, Word, Excel, Access, and Web page software. 
  • Knowledge of budget processes and accounting principles.
  • Ability to handle crisis situation in a sensitive manner.
  • Excellent oral and written communication skills.
  • Ability to problem solve independently.
  • Ability to exercise a strong sense for priority and time management.
  • Work effectively in a fast-paced environment where priorities are constantly changing and interruptions are common.
  • Utilize University and UW System data bases.
  • Exercise a high degree of independence in carrying out the work, have the ability to follow through, balance many tasks simultaneously, and sensitive and confidential matters and discretion.

Special Notes:

Employment may require a criminal background check. A pending criminal charge or conviction will not necessarily disqualify and application. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest of conviction record. Information regarding campus safety and creating a bias free environment is available at our website at http://www.uwp.edu/live/offices/universitypolice/securityreport.cfm. Printed copies of the information are available from University Police & Public Safety, 262-595-2455, Tallent Hall, Room 188, Kenosha, WI 53144.

 

Contact Name: Deborah Pierre-Louis

Contact Phone: 262-595-2220

Contact Email: pierrelo@uwp.edu

Available Until: 08/04/2014

900 Wood Road · P.O. Box 2000 · Kenosha, WI 53141-2000 P 262-595-2345

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