Purchasing Technology

Campus Technology Services (CTS) is responsible for the University of Wisconsin - Parkside technology inventory. CTS completes information security and resource reviews prior to purchase for all technology solutions, including software.

Use the information below to determine the appropriate purchasing method after the CTS review.

TECHNOLOGY ACQUISITION REQUEST

There are a number of considerations when purchasing technology. Purchasing and CTS collaborated to create a checklist for requests. This checklist is designed to assist the University of Wisconsin Parkside units planning to acquire, develop, or accept technology applications or services. Answering the questions in the checklist will help CTS identify requirements and considerations prior to acquisition, including the need for support.

This form must be submitted with your Requisition, Requisition for a Purchase Order, P-Card statement, etc.

TECHNOLOGY PURCHASES UNDER $5,000

Delegated Department authority of purchases under $5,000 must comply with all other purchasing rules and regulations. If a department or unit is purchasing a technology solution under $5,000, there are three steps that need to be followed:

1. Review the Campus Technology Inventory

If UW Parkside already has the technology, software, or licenses, contact CTS to discuss whether you may be able to use an existing license for your business purpose.

2. Review the Supplier Contracts

If UW Parkside does not currently have the technology, software, or an alternative, the next step is to determine if an existing supplier contract covers the purchase. Contact Purchasing if you have questions about contract searches in VendorNet.

3. Submit the Technology Acquisition Request to CTS

If purchasing a new software program or other technology solution through a contract or not, submit the Technology Acquisition Request form to CTS. When reviewed and approved, you may purchase the technology solution using the appropriate method.

PURCHASES REQUIRING A CAMPUS SIGNATURE

Only Purchasing or another Chancellor delegate can sign a contract. If you receive a document from a technology provider or supplier that requires a University signature, you must submit the document and a completed Technology Acquisition Request to Purchasing for review.

CAMPUS TECHNOLOGY INVENTORY

CTS maintains a technology inventory directory. Before you consider purchasing a technology solution, please check with CTS for solutions already on campus. Submit a ticket to servicedesk@uwp.edu including the specific information on what you need the technology solution to do. CTS will review your request for existing capabilities.

CONTRACTS

Some technology can only be purchased through contracted suppliers, regardless of cost. When using a contracted supplier, the Purchase Order process may be followed. Contact Purchasing if you have questions about buying on contract.

TECHNOLOGY PURCHASES $5,000 OR MORE

Technology solution purchases over $5,000 must comply with the Purchase Order and bid process. Additionally, the Technology Aquisition Request must be completed as early as possible in the process and submitted to CTS.

You will work with CTS and Purchasing on the aquisition.

PAYING FOR TECHNOLOGY SOLUTIONS

PURCHASE ORDERS
Purchase Orders with approved suppliers on existing contracts are the preferred method to purchase technology.

REQUISITIONS

Submit a Requisition and a Requisition for a Purchase Order for suppliers not on existing contracts.

P-CARD

In some circumstances it may be appropriate to use your P-Card to purchase technology. The steps for technology acquisition should be followed and all documentation submitted.

Business Services

262-595-2207
businessservices@uwp.edu

900 Wood Rd.
Kenosha, WI 53144
Tallent Hall 245
Parking: Lot T

Office Hours

SUNClosed
MON7:45 am to 4:30 pm
TUEClosed
WED7:45 am to 4:30 pm
THUClosed
FRI7:45 am to 11:45 am
SATClosed

During the campus closure, our staff will be working remotely from 7:45 am to 4:30 pm. Please reach out to staff by phone, email, Skype, or Jabber.

Please note that documents you would send via intercampus mail can be scanned and emailed to businessservices@uwp.edu