Campus Technology Services (CTS) is responsible for the University of Wisconsin - Parkside technology inventory. CTS completes information security and resource reviews prior to purchase for all technology solutions, including software.
Use the information below to determine the appropriate purchasing method after the CTS review.
There are a number of considerations when purchasing technology. Purchasing and CTS collaborated to create a checklist for requests. This checklist is designed to assist the University of Wisconsin Parkside units planning to acquire, develop, or accept technology applications or services. Answering the questions in the checklist will help CTS identify requirements and considerations prior to acquisition, including the need for support.
This form must be submitted with your Requisition, Requisition for a Purchase Order, P-Card statement, etc.
TECHNOLOGY PURCHASES UNDER $5,000
Delegated Department authority of purchases under $5,000 must comply with all other purchasing rules and regulations. If a department or unit is purchasing a technology solution under $5,000, there are three steps that need to be followed:
1. Review the Campus Technology Inventory
If UW Parkside already has the technology, software, or licenses, contact CTS to discuss whether you may be able to use an existing license for your business purpose.
2. Review the Supplier Contracts
If UW Parkside does not currently have the technology, software, or an alternative, the next step is to determine if an existing supplier contract covers the purchase. Contact Purchasing if you have questions about contract searches in VendorNet.
3. Submit the Technology Acquisition Request to CTS
If purchasing a new software program or other technology solution through a contract or not, submit the Technology Acquisition Request form to CTS. When reviewed and approved, you may purchase the technology solution using the appropriate method.
PURCHASES REQUIRING A CAMPUS SIGNATURE
CAMPUS TECHNOLOGY INVENTORY
CTS maintains a technology inventory directory. Before you consider purchasing a technology solution, please check with CTS for solutions already on campus. Submit a ticket to email@example.com including the specific information on what you need the technology solution to do. CTS will review your request for existing capabilities.
TECHNOLOGY PURCHASES $5,000 OR MORE
PAYING FOR TECHNOLOGY SOLUTIONS
Purchase Orders with approved suppliers on existing contracts are the preferred method to purchase technology.
Submit a Requisition and a Requisition for a Purchase Order for suppliers not on existing contracts.
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