International faculty or
Human Resources is the first point of contact for international employees (with the exception of international student employees) on non-student immigration processes. HR acts as the liaison between the University of Wisconsin-Madison Immigration Services, the University of Wisconsin-Parkside leadership (Provost and Deans) and the international employee.
If you are a student with questions about your J-1 or F-1 visa status, please contact International Student Services or visit their webpage. If you are a student with questions about your visa status other than J-1 or F-1, please contact us.
If you are Faculty or Academic Staff, please call, email or setup an appointment with us when you have immigration questions.
INTERNATIONAL FACULTY AND ACADEMIC STAFF RESPONSIBILITIES
- I-9 – When prompted, complete Section 1 of electronic Form I-9 and provide Human Resources with original supporting documents that verify your identity and authority to work in the United States;
- Tax Withholding - Complete the W-4 form (including the international information requested at the bottom)
- GLACIER – When prompted by email, setup your GLACIER account, complete the requested information, print, sign, date and mail the form to the address indicated (or bring your signed/dated form to HR for mailing to University of Wisconsin-System);
- US VISA - Maintain your visa status and/or notify Human Resources when further action is needed;
- Foreign Passport – Maintain/renew your foreign passport when needed;
- Address Changes – Report any change in your residential address within 10 days of your entry and subsequently report any changes of addresses within 10 days to the Immigration authorities;
- Travel - Contact Human Resources at Parkside or Immigration Services at Madison in advance of any travel outside the continental United States;
- Respond promptly to Human Resources at Parkside and Immigration Services at Madison when information or documentation is requested
UNIVERSITY OF WISCONSIN-MADISON IMMIGRATION SERVICES
The University of Wisconsin-Parkside has joined the University of Wisconsin-Madison Immigration Services (Center of Excellence). Please take the time to review the valuable tools and myriad of resources on this site.
TYPES OF VISA STATUSES
The most common non-immigrant statuses for non-students include:
Optional Practical Training - OPT
An OPT, or Optional Practical Training for F-1 student visa holders, provides employment authorization on or off-campus for international F-1 Visa students who wish to obtain employment in areas related to their academic field of study. Human Resources will work together with the International Student Services Office for those students who have graduated and would like to extend their stay in the U.S. via employment with the University of Wisconsin-Parkside.
For more information, please contact the Office of International Student Services at (262) 595-2701.
Exchange Visitors - J-1 Visa
The University of Wisconsin-Parkside is currently authorized to accept exchange visitors (either exchange students or short term scholars) with a J-1 Visa. If you are interested in visiting the US as an exchange student, please contact the Office of International Student Services at (262) 595-2701.
If you are planning to visit the U.S. as a J-1 Short Term Scholar on assignment with the University of Wisconsin-Parkside, you will work with the hiring department, the Office of International Student Services as well as Human Resources as you prepare to travel to the U.S. Currently the University of Wisconsin-Parkside is authorized to offer short term scholars a period of employment for 6 months only.
Temporary (Non-immigrant) Worker (H-1B)
Some international faculty and instructional academic staff are sponsored by UW Parkside for H-1B status. H-1B is an employment-based visa that allows up to a 6-year temporary stay in the U.S. for certain workers in a specialty occupation for which an advanced degree is required. The sponsoring academic department, the international employee, the University of Wisconsin-Parkside Human Resource Department, and the University of Wisconsin-Madison Immigration Services will work together during the H-1B petition process and during the time period in which the H-1B visa status is held.
TN NAFTA Professionals (TN)
Some international faculty and instructional academic staff are sponsored by the University of Wisconsin-Parkside for TN status. The North American Free Trade Agreement (NAFTA) created special economic and trade relationships for the U.S., Canada, and Mexico. The TN is an employment-based visa for qualified Canadian and Mexican citizens to seek temporary entry into the U.S. to engage in business activities at a professional level. In many cases, the prospective international employee has the ability to apply for TN status on their own. In those cases, where the employee cannot apply for TN visa status on their own, the sponsoring academic department, the international employee, the University of Wisconsin-Parkside Human Resource Department and the University of Wisconsin-Madison Immigration Services will work together during the TN petition process and during the time period in which the TN visa status is held.
Permanent Resident Status
Some international faculty are sponsored by the University of Wisconsin-Parkside for the PERM process allowing them to begin the process toward obtaining U.S. permanent resident status. Permanent residency provides the beneficiary with a permanent status in the U.S. They are able to work and live in the U.S. without restrictions. This status may also be referred to as the “green card” process. The sponsoring academic department, the international employee, the University of Wisconsin-Parkside Human Resource Department and the University of Wisconsin-Madison Immigration Services will work together during the PERM application process and in the period that follows until the employee obtains their Permanent Resident card (“green card”).
- Foreign National - an individual who is not a citizen of the United States of America
- Immigration Documents - In addition to the Visa, international individuals working on campus will need the appropriate document according to their status to verify work eligibility (see examples below):
- International - an individual who is not a citizen of the United States of America
- U.S. Visa - an endorsement on a passport indicating that the holder is allowed to request entry, departure or stay in the United States of America for a specified period of time. The U.S. Visa, alone, does not grant work eligibility.
I-9, EMPLOYMENT ELIGIBILITY VERIFICATION
University of Wisconsin-Parkside contracts with General Information Services (GIS) to use their electronic I-9 solution, COMPLI-9. Human Resources initiates I-9’s for new hires and active employees whose I-9’s have expired.
You will receive email notification of the steps you must take to complete your I-9. We advise all foreign nationals to come to the Human Resource office to complete their I-9 and to bring with them documents to verify their identity and work authorization.
I-94, ARRIVAL/DEPARTURE FORM
The Form I-94 is no longer offered in paper form. If you did not print your I-94 when you arrived at air or sea ports of entry, you can print out a paper version of your arrival information at:
Form I-94 Instructions by selecting the link entitled Get I-94 Number Now.
HR advises all foreign nationals to print out their arrival/departure history on this site as they will need these dates in order to complete their GLACIER account information.
SOCIAL SECURITY NUMBER
International employees who do not have a social security number and expect to receive wages through the University of Wisconsin-Parkside payroll system should apply for a social security number in person at the Social Security Administration office (see Kenosha and Racine locations below). The social security number is used to track earning histories of those who work in U.S.
International employees should not begin working and should anticipate delays in pay if they have not yet received a social security number.
5624 - 6th Avenue
Kenosha, WI 53140
Near the corner of 6 th Avenue and 56 th Street
4020 Durand Avenue (Hwy. 11)
Racine, WI 53405
Next to the O&H Bakery
International Student Employees may need a letter from the International Student Services Office signed by a Designated School Official confirming their status and eligibility to be employed in order to obtain their social security number. Please contact International Student Services at 262.595.2701.
All other International employees (not student employees) should contact their hiring department or Human Resources (262.595.2204) if they have questions about obtaining a social security number.
TRAVEL FOR INTERNATIONAL FACULTY & STAFF
Access the link below for up-to-date advice on traveling outside the U.S. if you are international faculty or staff. This travel information is provided by the International Faculty & Staff Services department in the Office of Human Resources at the University of Wisconsin-Madison.
CHECK YOUR STATUS (US DEPT STATE VISA BULLETIN)
The US Department of State publishes a monthly Visa Bulletin providing dates for filing applications. For those individuals who are waiting to apply for their Permanent Resident Card, checking this site monthly to determine if your priority date falls before or equal to the current published dates.