Faculty & Academic Staff Payroll Information

Pay Period

Non-faculty unclassified employees (administrative directors, instructors, executives, limited appointees, and academic staff professionals) are paid the first of every month for work that occurred in the preceding month. If one such employee begins during the month, on the 14th, for example, that individual would receive 16 days of pay for that month (based on a 30-day calendar month). If that employee worked the entire month, he or she would be paid for all 30 days (based on a 30-day calendar month). Twelve month employees are paid on an annual or 12-month contract basis.

Nine month, or school year, employees (faculty, ad hocs (instructors), lecturers, and coaches) are paid for 9 months. Their contract year begins usually the last week in August through the 3rd week in May. This group of faculty and staff are also paid the first of the month and receive their first paycheck on October 1.

Reporting Time Off/Absences 

All Unclassified employees report their absence usage online using the  Employee Self Service module within HRS.

  • Unclassified Absence Entry Instructions
  • Approving Unclassified Absence Instructions 

UW System Unclassified Personnel Guidelines.

  • Vacation/Holiday Leave Reporting: UPG  #9
  • Sick Leave Reporting: UPG #10

Summer Leave Reports:

  • 2016 Summer Leave Report 

Compensations Plans

  • Unclassified Compensation: UPG #4
  • Pay Plan and Distribution Principles and Guidelines
  • Salary Adjustment Policy: New Faculty
  • Salary Adjustment Policy: Academic Staff

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